Bid Desk Coordinator

Job Overview:

The Bid Coordinator plays an essential role in the preparation and submission of proposals and bids, acting as a linchpin between sales, project management, and finance teams to ensure that all submissions are comprehensive, competitive, and timely. This position requires a keen eye for detail and a strong ability to manage deadlines, as well as the capacity to understand and communicate the technical aspects of the proposals to both internal stakeholders and potential customers. Through organizing and overseeing the bid process, the Bid Coordinator helps to streamline efforts to secure new opportunities, ensuring that all components of the bid are aligned with the company’s strategic goals and customer needs.

• Coordinate the preparation, research and submission of bids to ensure they meet customer compliance with specifications and deadlines, involving gathering all necessary information and documents.
• Plan, organize, and monitor the progress of bids from start to finish.
• Set clear deadlines, assign tasks, and resolve any issues that arise during the bidding process.
• Maintain a database of past proposals, bids, and relevant documentation to streamline future bid processes.
• Analyze RFQ’s to understand customer requirements and ensure compliance in all aspects of the bid.
• Facilitate bid strategy meetings to outline timelines, assign tasks, and set deadlines for team members involved in the bid process.
• Edit and proofread bid documents for accuracy, completeness, and clarity, ensuring they are of high quality and free of errors.
• Negotiate terms, pricing and contracts with suppliers and customers.
• Ensure competitive pricing and favorable terms for the organization.
• Manage the bid submission process through the appropriate channels, ensuring all electronic and hard copy submissions are formatted correctly, complete, and delivered on time.
• Conduct post-bid reviews and feedback sessions with team members to identify areas for improvement and lessons learned for future bids.
• Generate reports on bid activity and performance.

Required Skills and Competencies:

• Previous experience of 5 -10 years working in the bidding industry with Government Contracts, Industrial Supply, Procurement or hard goods Supply Chain.
• An Associate or Bachelor’s degree preferred, but not required based on experience.
• Proficient in researching bid opportunities.
• Excellent attention to detail and accuracy while multi-tasking in a fast-paced environment.
• Skillful negotiation with suppliers and customers
• Efficiently manage bid timelines and documentation.
• Knowledge of understanding Mil Specs and other government contract compliance documentation.
• Experience with Microsoft products is a must and Oracle experience is a plus.

About ASA Environmental Products, Inc.

ASA Environmental Products, Inc. is a supplier of products, materials and systems used in the Aerospace, Industrial, Construction, Government and Utility markets. ASA has won Small Business/Minority Business “Supplier of the Year Award” from Electric Boat Corp and Sikorsky Aircraft Corp. We are a tight-knit, mature group who work as a team in a fast-paced environment to get our customers what they want, when they need it, at a competitive price.

If you are a motivated professional with a passion for business development and thrive in a fast-paced environment, we would love to hear from you. Please submit your resume and cover letter detailing your relevant experience.

Job Type: Full-time

Pay: $60,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Travel requirement:

• No travel

Application Question(s):

• Are you a US Citizen?
• Do you have working knowledge of Mil Specs related to Government Contracts?

Education:

• Associate (Preferred)

Experience:

• Bidding: 5 years (Required)
• Mil Spec: 4 years (Required)

Ability to Commute:

• Stonington, CT 06378 (Required)

Ability to Relocate:

• Stonington, CT 06378: Relocate before starting work (Required)

Work Location: In person