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SalaryRidgefield Academy is searching for a professional Front Desk Coordinator to manage a busy front office with day-to-day administrative needs for the Lower School and Preschool. This is a highly visible role that interacts with parents and supports faculty and administration with daily needs.
Responsibilities include (but not limited to):
- Supports the Preschool and Lower school administrators with calendar management, meeting materials, phone calls and other administrative duties
- Greets children, parents and visitors to campus and directs them to the appropriate location
- Maintains a professional front office and builds relationships with faculty/staff
- Responsible for recordkeeping of faculty absenteeism and entering it into the Veracross system
- Receptionist duties such as sorting and sending mail, using the postage machine, making copies, laminating, answering the telephone and giving access and directions to visitors
- Assist the PS/LS Division Head with divisional emails, field trip coordination, securing substitute coverage and other tasks as assigned
- Resolves administrative problems by coordinating with appropriate parties, articulating needs and strategizing to find resolution
- Ensures operation of equipment in the front office by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
- Assists with student drop off and pick up procedures, making announcements and helping locate students as needed
- Assists with the dismissal of students and ensure they are both signed up for and get to the correct club/camp if staying for aftercare
- Responds to inquiries and questions about the school via phone and email
- Responsible for ordering supplies for the Summit building. Check inventory, fulfill faculty and staff requests for supplies, expediting orders and verify receipts.
- Keep track of Summit Building budget and work with Head of Preschool and Lower School to allocate funds and update grade levels
- Assists the Director of Auxiliary Programming with greeting instructors and providing class lists as well as Front Desk needs for camp over the summer and during school breaks
- Creates and maintains data and runs reports using Microsoft and Google applications
- Maintains and update student and faculty/staff information in the Veracross system and runs queries as needed
- Help maintain safety and security of the front office, working closely with the facilities coordinator and director of facilities. Report any safety concerns timely and be vigilant about student safety
- Assists the Admissions department on an as needed basis
- Completes ad hoc assignments and duties as assigned by the division head or administrative team
Skills/Qualifications:
- Ability to multi-task and pivot from one task to another with ease
- Technically savvy with knowledge of G Suite and the ability to learn new software quickly
- Engaging and friendly with strong verbal and written communication skills
- Professionalism, especially when welcoming parents and other visitors to campus
- Problem Solving skills and a can-do attitude
- Calm under pressure/deadline
This is a full time 12-month staff position beginning in June 2024. Working hours are Monday - Friday 9am - 5:30pm. Salary range is $48,000-$58,000 based on experience.
Interested candidates should send their resumes to Stephanie Kowalski, HR Director skowalski@ridgefieldacademy.org.
Ridgefield Academy/Landmark Preschool is an equal opportunity employer and does not discriminate in any employment practice on the basis of race, color, national origin, ancestry, citizenship, age, sex, sexual orientation, gender identity or expression, religion, disability, marital status, military status, veteran status, genetic information, or any other basis prohibited by federal, state or local nondiscrimination laws.
