Address
Form of workThis is a reposting. If you previously submitted an application for this position, you do not need to reapply.
Do you want to be part of an outstanding team that supports the state's 2,000+ local educational agencies in providing a world-class education to all of California's students? Are you passionate about problem solving and data accuracy to fund California schools? If you are interested in working in an exciting environment surrounded by a team of enthusiastic and self-motivated people, then look no further! The School Fiscal Services Division (SFSD) of the California Department of Education is the right team for you. SFSD core values include Teamwork, Integrity, Customer Service, and Continuous Improvement.
Under the general direction of the Staff Services Manager I, the Associate Governmental Program Analyst provides time-sensitive analytical services in support of the K-12 Principal Apportionment funding system and data collection from, and apportionment delivery to, local educational agencies (LEAs). The duties include:
Have lead responsibility for the analytical review of Form J-13A submissions (Request for Allowance of Attendance Due to Emergency Conditions) from local educational agencies (LEAs). Organize and track submissions using computer software and databases. Perform comprehensive analysis, determining whether requests meet statutory requirements for approval, and evaluate school closure history and instructional time offerings. Complete a written summary of the analysis for each submission with recommendation of approval or denial for management. Prepare response letters and communicate results to LEAs.
Provide consultation and technical assistance to LEA staff related to Form J-13A submissions and reporting approvals. Respond verbally and in writing to inquiries from LEAs and the public. Monitor the email box dedicated to attendance inquiries and respond or forward to other staff as applicable.
Have responsibility for specified components of the local control funding formula (LCFF) calculations for LEAs, including school districts, charter schools, and/or county offices of education.
Routinely prepare J-13A statistics for management and stakeholders. Gather and organize J-13A information to fulfill California Public Records Act requests. Schedule and facilitate attendance accounting meetings. Prepare meeting minutes and record policy decisions.
Create and update procedures for the J-13A process and instructional time requirements. Develop and update J-13A resources for LEAs, including letters, web content, and email listserv messages.
A Training & Development assignment may be considered for this position.
You will find additional information about the job in the Duty Statement .
Working Conditions
TELEWORK OPTION
Remote-Centered: This position is eligible for remote-centered hybrid; up to three days per week telework and up to two days per week in the office.
Minimum Requirements You will find the Minimum Requirements in the Class Specification.
- ASSOCIATE GOVERNMENTAL PROGRAM ANALYST
- STAFF SERVICES ANALYST
- Job Application Package Checklist
- Duty Statement
Position Details Job Code #:
JC-400092
Position #(s):
174-260-5393-XXX
Working Title:
Associate Governmental Program Analyst PC 4493
Classification:
ASSOCIATE GOVERNMENTAL PROGRAM ANALYST $5,518.00 - $6,907.00 A
Shall Consider:
STAFF SERVICES ANALYST
$3,534.00 - $4,428.00 A
$3,826.00 - $4,789.00 B
$4,588.00 - $5,744.00 C
# of Positions:
1
Work Location:
Sacramento County
Telework:
Hybrid
Job Type:
Permanent, Full Time
Facility:
School Fiscal Services Division
Department Information The California Department of Education (CDE) oversees the state's diverse and dynamic public school system, which is responsible for the education of more than six million children and young adults in more than 10,000 schools with 295,000 teachers. The CDE and the State Superintendent of Public Instruction are responsible for enforcing education law and regulations; and for continuing to reform and improve public elementary school programs, secondary school programs, adult education, some preschool programs, and child care programs. The CDE's mission is to provide a world-class education for all students, from early childhood to adulthood. The CDE serves our state by innovating and collaborating with educators, schools, parents, and community partners, preparing students to live, work, and thrive in a highly connected world.
http://www.cde.ca.gov/
Special Requirements
Individuals MUST have taken and passed an examination to obtain list eligibility for the classification in order to apply. The examination bulletin(s) may be viewed on the California Department of Education Web page at:
Staff Services Analyst (General):
https://www.calcareers.ca.gov/CalHrPublic/Exams/Bulletin.aspx?examCD=3PBAU
Associate Governmental Program Analyst:
https://www.calcareers.ca.gov/CalHrPublic/Exams/Bulletin.aspx?examCD=9PB04
If you are using education to meet the minimum qualifications, please include a copy of your degree or unofficial transcripts for verification. Foreign transcripts must be accompanied by an academic credential evaluation.
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 2/12/2024
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Department of Education
Attn: C&P PC 4493 JC-400092
1430 N Street, Ste. 1802
Sacramento , CA 95814
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Department of Education
Attn: C&P PC 4493 JC-400092
1430 N Street (Lobby Drop-Off Box)
Sacramento , CA 95814
08:00 AM - 05:00 PM
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is required and must be included.
- Statement of Qualifications -
Interested individuals MUST submit an SOQ with their application. The SOQ should have a title of "Statement of Qualifications, Your Name", be no more than 1 page, no smaller than 12 point font, and address the following:
1. Please describe your experience working with Microsoft Excel or other comparable spreadsheet software.
Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
Knowledge of: Principles, practices, and trends of public and business administration, management, and supportive staff services such as budgeting, personnel, and management analysis; government functions and organization; and methods and techniques of effective conference leadership.
Ability to: Reason logically and creatively and utilize a variety of analytical techniques to resolve complex governmental and managerial problems; develop and evaluate alternatives; analyze data and present ideas and information effectively both orally and in writing; consult with and advise administrators or other interested parties on a wide variety of subject-matter areas.
Benefits Benefit information can be found on the CalHR website: Benefits Summary
Contact Information
The Hiring Unit Contact is available to answer questions regarding the position or application process.
Hiring Unit Contact:
Bill Douglas
(916) 322-7617
WDouglas@cde.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
Randi Thompson, EEO Officer
(916) 445-9174
oeoinfo@cde.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Additional Application Information
- How to Apply for state jobs: https://calcareers.ca.gov/CalHRPublic/Landing/Jobs/Steps.aspx
- Submitting an electronic application through your CalCareers Account is highly recommended .
- Important: Make sure your contact information, i.e., address, phone number(s), etc., is current in your CalCareers Account.
- DO NOT include ANY confidential information on any documents you submit for a job vacancy, such as your State Application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birthdate, age, student identification number, driver license (unless required), examination results, LEAP status, and marital status.
- Incomplete or late application packages will NOT be considered.
- In order for experience to be considered, applications must be completed fully, including the "From" and "To" employment dates, "Hours Per Week", employer contact information, and "Duties Performed" fields for all jobs listed in the "Employment History" (Resumes do not take the place of these fields on the STD. 678).
- If you choose to not submit electronically and are mailing or dropping off your hard copy State Application (STD. 678), please use the revised 12/2021 version.
- If you are using education to meet the minimum qualifications, please include a copy of your degree or unofficial transcripts for verification. Foreign transcripts must be accompanied by an academic credential evaluation.
Examination Information
Individuals must have taken and passed an examination to obtain list eligibility for the classification in order to apply. The examination bulletins may be viewed on the California Department of Education Web page at:
Staff Services Analyst Exam Bulletin
Associate Governmental Program Analyst Exam Bulletin
If you are using education to meet the minimum qualifications, please include a copy of your degree or unofficial transcripts for verification. Foreign transcripts must be accompanied by an academic credential evaluation.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
