Associate Administrator, Executive Office & Physician Support

To Apply Go To: www.pamedsoc.org/jobs

We are seeking a highly organized and detail-oriented Associate Administrator to join our Executive Office & Physician Support team. As an Associate Administrator, you will play a crucial role in supporting the Executive Office, our Board of Trustees, House of Delegates and the American Medical Association delegation. Additionally this candidate will assist the Physician Support team with collaborative and administrative tasks.

Responsibilities

1. Work in collaboration with Executive Office staff to ensure necessary BOT, HOD, and AMA minutes and reports are prepared and posted in a timely manner.

2. Work in collaboration with Executive Office staff to ensure the PAMED database accurately reflects the service of Board, House, and volunteer leaders.

3. Support the Executive Office team in preparing and distributing communications, including coordinating, and scheduling and preparing for meetings as needed.

4. Serve as the point person for preparing and monitoring solutions to frequently asked questions for the BOT, HOD and other volunteer leadership positions.

5. Collaborate to create and adhere to detailed timelines to ensure that all aspects of PAMED Exeuctive Office meetings and projects proceed in a timely manner. Collaborate in troubleshooting when a problem or potential problem arises.

6. Attend BOT, HOD, committee and task force meetings as assigned to take minutes and provide technical support.

7. Serve as the liaison between PAMED and other association partners as needed, such as county medical societies, including database management.

8. Assist Executive Office and Physician Support in clerical reporting including by not limited to expense reporting, mileage reimbursement, etc.

9. Assist Physician Support in the Innovation Grant management and administration.

10. Assist Physician Support in CME and Leadership Program administration.

11. Model company culture by advocating with a supportive attitude, educating people while respecting them and their ideas, and navigating using active listening skills.

Qualifications

· 3 Years’ experience in an office setting required, 5 preferred

· Interpersonal skills

· Ability to interact with high level executives

· Committed to process improvement

· Previous experience with physicians and medical professionals preferred

· Self-motivation

· Organizational skills

· Strong problem solving skills

· Diplomacy skills, including confidentiality

· Ability to compile and prepare accurate data and reports

· Ability to prioritize and manage multiple tasks

· Ability to think and work independently with minimal supervision

· Verbal, written, and presentation skills

· Computer and database management skills, including proficient knowledge of Microsoft Office products such as Word, Excel, and PowerPoint

SPECIAL REQUIREMENTS:

Some night and weekend meeting attendance required as needed. Attendance is also required at PAMED’s House of Delegates meeting held over one weekend each year (October) in Hershey, PA.

Job Type: Full-time

Pay: $22.00 - $24.00 per hour

Expected hours: 37.5 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work Location: Hybrid remote in Mechanicsburg, PA 17050