Assistant Property Manager

General Description

CUNY is looking for a career-minded individual interested in pursuing commercial property management. This position requires effective communication skills, strong organizational skills, and the ability to multitask. The Assistant Property Manager is responsible for day-to-day interaction with CUNY colleges (as tenants) and respective commercial office building managers, with a focus on customer service. The ideal candidate is team oriented and encouraged to communicate new ideas with co-workers to promote successful management of portfolio.

Other Duties

• Work closely with the Real Estate Manager and border real estate team on projects for University wide initiatives
• Maintain positive communication with building tenants while responding to tenant service requests and coordination of repairs and construction with building representatives
• Work with the Real Estate Manager and other team members on all areas of lease administration, property management, including building construction, proposal bidding, scheduling, and job oversight
• Work closely with building engineers, vendors, and sub-contractors to maintain workflow and coordination of work. Maintain work order tracking documentation to ensure each work order is initiated, completed and billed accurately
• Assist with any tenant correspondence as it relates to work orders, maintenance, facilities and general questions
• Complete lease/renewal paperwork to ensure completion to comply with company guidelines and city/state requirements
• Assist with filing of tenant and vendor information where necessary
• Notify tenants of upcoming work at the buildings
• Assist with building acquisitions and new project renovations
• Perform building walkthroughs
• Assist with Accounts Payables
• Assist with monthly/annual reconciliations and budget development/reporting
• Attend board meetings as required
• Implement and maintain lease administration strategy
• Any other tasks that align with the role

Qualifications

Minimum Qualifications

• A bachelor’s degree or equivalent 3+ years of relevant experience
• Working knowledge of Microsoft Office Suite, Word, Excel, and PowerPoint Proven knowledge and understanding leases
• Proven knowledge and understanding of property management procedures including legal requirements
• Working knowledge of capital and operating budgets
• Strong organizational and time management skills
• Ability to handle multiple tasks simultaneously
• Attention to detail
• Ability to be a team player. Work effectively with staff, associates, and internal/external partners

Preferred Qualifications

• Experience with NY State and/or New York City agencies
• Strong technical and analytical skills
• Proven ability in promoting equitable practices which value inclusiveness and diversity
• Experience with People Soft Software

Core Competencies

• Good organizational and planning skills
• Excellent written and verbal communication
• Out of the box thinker, creative, inventive and adaptable to situations
• Excellent organization skills and the ability to multi-task
• Ability to work under pressure and to multiple deadlines
• Ability to prioritize competing work. Ability to be a team player
• Ability to set project priorities and adjust implementation strategies
• Ability to work effectively with staff, associates, and internal and external constituents
• Knowledgeable of capital and operating budgets

RFCUNY Benefits

RFCUNY Employee Benefits and Accruals: https://www.rfcuny.org/RFWebsite/employees/explore-enroll-in-employee-benefits/

About the Research Foundation

The Research Foundation of The City University of New York (RFCUNY) was established as a not-for-profit educational corporation chartered by the State of New York in 1963. RFCUNY supports CUNY faculty and staff in identifying and obtaining external support (pre-award) from government and private sponsors and is responsible for the administration of all such funded programs (post-award).

RFCUNY stands between CUNY’s principal investigators (PIs) and the sponsors who support them and strives to fulfill its essential responsibilities to both groups. Working closely with individual PIs and Grants Officers on the campuses, RFCUNY oversees employment, accounting, audit, reporting, purchasing, and special responsibilities that include management of a planned giving program; liaison with governmental agencies and foundations; negotiation of agreements; facility construction and renovation; protection and commercialization of intellectual property; and compliance with applicable standards in research involving human subjects, animal care, environmental and radiological safety, and conflicts of interest.

Equal Employment Opportunity Statement

The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.

Job Type: Full-time

Pay: $70,000.00 - $80,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• New York, NY 10019: Relocate before starting work (Required)

Work Location: Hybrid remote in New York, NY 10019