Assistant Project Manager

Job Description

Entry-level position designed to support the successful execution of all assigned projects by assisting the Project Manager. Provide support to facilitate the planning and coordination of construction activities to ensure that all project objectives are accomplished.

Supervisory Responsibility

None

Essential Functions

Documentation Management Generates project documentation at request; processes day-to-day administrative tasks (i.e. daily reports, extra work authorizations, safety compliance, RFIs, project photo logs, etc.) per Project Manager authorization; supports Project Manager with submittals, submittal log, and schedule of values

Project Correspondence Compose and/or edit letters, memos, internal/external reports, and procedures as directed by the Project Manager; estimates change pricing (within duration of construction) for the client

Pre-Job Planning Reviews and implements Scope of Work (SOW); completes buy-out process with all trades required for project execution

Material Tracking Assists Project Manager and Superintendent in receiving, logging and accounting for owner-furnished items

Schedules Maintains in-depth schedules for all projects; adheres to a strict timetable, ensuring milestones are reached and deadlines are met

Customer Relations and Communications Maintains outstanding client relationships; consults with clients to determine project needs, as directed by the Project Manager; keeps clients appraised on progress

Punch List Assists Project Manager, ensuring punch list is proactively completed to meet project closeout deadlines

Walk-Through Performs walk-through and warranty with clients following project completion

Information Technology Learns and becomes proficient Microsoft Excel, Word, Procore, P6 Scheduling, Bluebeam and Sage300

Other Duties Performs other duties as assigned by the Project Manager and/or Project Executive Education and/or Experience

Minimum of three years of verifiable construction experience, preferably as an Assistant Project Manager

Must have a bachelors degree in Construction Management, Engineering, Architecture, or related

field

Thorough knowledge of trades and computer literate; office experience in Microsoft Office (Excel, Word, & Outlook), strong familiarity with project management software (Procore, P6 Scheduling, Bluebeam Software, & Sage300 desired)

Strong ability to read and interpret documents such as architectural/structural drawings, safety rules, operating and maintenance instructions, and procedure manuals needed

Knowledge, Skills and Abilities

Customer service Manages difficult or emotional customer situations; responds promptly to customer needs; solicits customer feedback to improve service; responds to requests for service and assistance; meets commitments

Interpersonal skills focus on solving conflict, not blaming; maintains confidentiality; listen to others without interrupting; keeps emotions under control; remains open to others ideas and tries new things

Oral communication speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; demonstrates group presentation skills; participates in meetings

Written communication writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; able to read and interpret written information

Teamwork balances team and individual responsibilities; exhibits objectively and openness to others views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; able to build morale and group commitments to goals and objective; supports everyones efforts to succeed

Professionalism approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments

Quality demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality

Quantity meets productivity standards; completes work in a timely manner; strives to increase productivity

Safety and security observes safety and security procedures; determines appropriate action beyond guidelines; reports potentially unsafe conditions; uses equipment and materials properly

Attendance/punctuality is consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time

Dependability follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; completes tasks on time or notifies appropriate person with an alternate plan

Initiative volunteers readily; undertakes self-development activities; seeks increased responsibilities; takes independent action and calculated risks; looks for and takes advantage of opportunities

Planning/organization prioritizes and plans; uses time efficiently; plans for additional resources; organizes or schedules other people and their tasks; develops realistic action plans

Adaptability adapts to changes in the work environment; manages competing demands; able to deal with frequent change/delays, or unexpected events