Assistant III, Administrative

Job Summary: Responsible for providing high-level administrative support to senior management/executives within the organization. 

Essential Job Duties and Responsibilities:

• Coordinates and manages complex schedules, including scheduling appointments, meetings, and travel arrangements ensuring schedules are organized and optimized.
• Serves as the primary point of contact between management and internal/external stakeholders. Screens and prioritizes phone calls, emails, and other correspondence.
• Creates, edits, and maintains documents, reports, presentations, and other materials. Ensures accuracy and organization of documents.
• Prepares agendas, attends meetings, takes minutes, and follows up on action items. Arranges conference calls, video conferences, and in-person meetings as needed.
• Plans, organizes, and coordinates travel itineraries, including flights, accommodations, and ground transportation for offsite meetings and events.
• Oversees the smooth operation of the office environment, including ordering office supplies, maintaining files, and optimizing administrative processes.
• Handles sensitive and confidential information with the highest level of discretion and integrity.
• Addresses and resolves complex issues and challenges that arise within the office, demonstrating a proactive and solution-oriented approach.
• Assists in special projects or initiatives, which may include research, data analysis, and presentation preparation.
• Performs other duties as assigned.
   

Education and Experience Requirements:
Bachelor's degree in business and 5 years administrative assistant experience preferably in a senior or executive support position.

Knowledge, Skills, and Abilities:

• Strong organizational, time management and multitasking skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office products and calendar management tools.
• Excellent attention to detail and accuracy in all tasks.
• Ability to work both independently and as part of a team.
• Ability to maintain confidentiality and use discretion.
• Ability to adapt and handle changing priorities.
• Strong interpersonal skills for effective interaction with senior executives, colleagues, and external contacts.

Work Environment:

• Ability to lift and move objects up to 50lbs.
• Ability to sit or stand for extended periods during working hours.
• Work may require periodic visits to the manufacturing facility with seasonal hot and cold temperatures, dust, noise, and some chemical fume exposure.
• Work may require travel.

Disclaimer:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at a time with or without notice. This job description is not an exhaustive list of all functions that the employee may be required to perform, and the employee may be required to perform additional functions. The company reserves the right to revise this job description at any time.  The employee must be able to perform the essential functions of the position satisfactorily. If requested, reasonable accommodations may be made to enable employees with disabilities to perform the essential functions of the job, absent undue hardship.