Assistant Facilities Manager

SUMMARY

Under the supervision of the Facilities Manager (FM), the Assistant Facilities Manager will supervise a staff of Maintenance Leads for the day to day operation and maintenance of the portfolio’s building systems infrastructure.
ESSENTIAL DUTIES 

Supports the Facilities Manager with:

• Directs and reviews preventative maintenance programs for the portfolios mechanical, electrical, plumbing and HVAC equipment.
• Field diagnose system failures and recommend corrective action(s) to restore system operations.  
• Conduct property inspections and regulatory compliance requirements.
• Inspects and reviews maintenance and operation activities to assure conformance with instructions and existing standards.
• Assists in the development and advancement of maintenance and custodial staff through training and effective use of employee development programs.
• Assist in managing vendors; ensuring services are delivered in accordance with the contract and to agreed standards. Document and escalate instances of poor performance.
• Identify opportunities for improved maintenance operations to drive efficiencies (process and cost) and make recommendations to the FM for consideration.

REQUIRED SKILLS

Knowledge and skills:

• Ability, willingness and sensitivity to work with a diverse, low-income population.
• Sound judgment and strong analytical skills.
• Maturity, honesty, dependability, initiative and follow-through.
• Ability to effectively read, write and communicate in English.
• Ability and willingness to work tactfully under pressure and cope under stress.
• Excellent interpersonal and organizational skills.
• Ability and willingness to follow directions and also to work as a team member.
• Building system diagnostic and problem-solving ability.
• Proficient in Microsoft Excel and Word.
• Excellent communication skills.
• Strong analytical, organization and presentation skills.

Physical Requirements

• Ability to differentiate shades of color in performing electrical maintenance, painting and other work.
• Ability to operate office equipment such as personal computer, copiers and calculator.
• Ability to coordinate eyes, hands and fingers in performing word processing, writing, reading and similar tasks.
• Ability to drive motor vehicles, including trucks.
• Visual acuity necessary to inspect building systems and review documents.
• Hearing acuity sufficient to use telephone and communicate with residents and staff.

Environmental Adaptability

• Ability to work in an office environment and in and outside a variety of residential buildings.
• Ability to work under hot and cold conditions.
• Ability to work under conditions of moderate noise.

Supervisory Skills:

• Ability to provide instruction or guidance to site staff.
• Ability to analyze problems that arises and recommend effective correct solutions.

Mathematical Ability:                   

• Ability to add, subtracts, multiply, divide, and calculate weights and measures.

Judgment and Situational Reasoning Ability:

• Ability to reason, reviews, and instructs site staff.
• Ability to use independent judgment in routine situations, such as evaluating implications of proposed procedures, policies and plans.
• Ability to use independent judgment in non-routine situations, such as attaining situational awareness and appropriately responding to emergency events.

Language and Communication Ability:

• Ability to comprehend and correctly use informational documents including budgets, facility reports, bids, contracts, and meeting minutes.
• Ability to comprehend publications and applicable manuals, industry publications, legal documents, to include interpretation of blueprints and schematics.
• Ability to communicate effectively with coworkers and staff at all levels, residents, vendors, government officials, both verbally and in writing.
• Ability to keep abreast of changes in policy, methods, operations, etc. as they apply to facilities management.

MINIMUM QUALIFICATIONS

• Two (2) years supervisory experience.
• Advanced knowledge of building systems.
• Advanced knowledge of California Building Standards codes.
• Advance knowledge of maintenance personnel development and safety training programs.
• Advanced knowledge of As-built and schematic drawings.
• Intermediate knowledge of Cal/OSHA regulations and CA. Building Standards codes.
• Intermediate knowledge of emergency management principle and practices.
• Intermediate to advanced knowledge and understanding of work orders and preventive maintenance programs.
• Familiar with all aspects of the construction trades.

PREFERRED QUALIFICATIONS

• Valid California drivers’ license and a motor vehicle report that matches TNDC’s insurer’s minimum guidelines
• Prior qualification as Journeyman (Stationary) Engineer.
• Certifications in CFM, CPM, or Construction PM. 

Tenderloin Neighborhood Development Corporation is an Equal Opportunity Employer. 
In compliance with the San Francisco Fair Chance Ordinance (August 13, 2014), all qualified applicants with criminal histories will be considered for the position.