Assistant Director, Student Leadership And Engagement Operations

Posting Details
Position Information
Title
Assistant Director, Student Leadership and Engagement Operations
Department
Student Success
Regular or Temporary
Regular
Hours Per Week
40
FLSA Determination
Exempt
Weeks Per Year
52
Open Date
04/11/2023
Open Until Filled
Yes
Full or Part Time
Full Time
Position Summary
Trinity College seeks a staff that reflects the changing demographics of our student body. Our student body is diverse, representing 41 states and 70 countries, with 21 percent U.S. students of color and 50 percent who identify as women. More than 90 percent of students live on campus. Trinity is a highly selective, independent, nonsectarian liberal arts institution located in the capital city of Hartford, Connecticut. With more than 2,100 full-time undergraduate students and 91 graduate students, the college maintains a rigorous academic profile complemented by a vibrant and diverse co-curricular program. We consider our location in a culturally and socioeconomically diverse capital city to be among Trinity's most distinctive assets, and we cultivate strong connections with our surrounding neighbors and with institutions and organizations throughout Hartford and the region. As a preeminent liberal arts college in an urban setting, Trinity College prepares students to be bold, independent thinkers who lead transformative lives.
About the Division and College The Student Success and Enrollment Management team engages students in a holistic experience from recruitment through graduation to career formation. We seek individuals who appreciate rich complexities of diverse perspectives, who create a healthy environment that values self-challenge and growth, and who cultivate a culture of curiosity in a community of learners. We seek those who enjoy listening to and working with students holistically, helping them navigate transitions; who appreciate the momentary foibles of college students and help them realize they can get up if/when they fall; who help bring out students' better selves. We seek those who strive to help students find the balance of freedom and responsibility, independence, and interdependence, who see an opportunity in problems to find solutions, and to build rapport and connection. We seek those who see this realm of higher education as an individual and collective enterprise.
About the Office The Office of Student Leadership & Engagement (SLE) supports students through initiatives that enhance and promote the campus community. Speaking directly to the college's mission to Engage, Connect, and Transform, the Office of Student Leadership and Engagement (SLE), formerly known as SAIL, supports students' experiential learning through Leadership and Engagement opportunities. Student Leadership and Engagement is integral to the Trinity College student experience, providing opportunities for personal growth while cultivating transferable skills. Through partnerships with campus departments and student-led organizations, SLE empowers students to become more effective and adaptive leaders. Those who engage in leadership opportunities outside the classroom gain meaningful experiences that enhance their personal, social, and intellectual growth.
Essential Duties and Responsibilities Under the leadership of the Director of Student Leadership, Engagement and Greek Life, the Assistant Director of Student Leadership and Engagement Operations supports the overarching mission of the SLE Office and the College. This position works collaboratively with the SLE team to advise and support the operation of Registered Student Organizations (RSOs) including the Student Government Association. This position plays an integral role in working collaboratively with SGA to provide oversight of the Student Activities Fund (SAF). This is a residential position, on-campus residence is required. Working nights and weekends as needed and/or required.
Operations and Administrative Responsibilities

• Assist the Director in administering the daily operations of the office, including providing supervisory oversight and support for the Office Assistant and the SLE student office assistants. Engage staff in opportunities for professional growth and development.
• Provides supervisory oversight and support for the SLE finance team who help manage RSO financial records in Bantam link.
• Oversee the Underground Coffee House operations, including supervision of student employees, and assisting student managers with developing and implementing strategic and creative opportunities to increase revenue.
• Assist the Director with oversight of the office budgets, including negotiating and preparing contracts, forwarding high cost and/or more complicated contracts for review and approval. Serve as primary liaison to the budget office.
• Oversee existing accounts with vendors and explore opportunities to expand the number of approved vendors as it relates to spending and purchases.
• Provide oversight of Mather Hall operations, including working collaboratively with the College Operations and Facilities teams on student-centered spaces within Mather.
• Serve in the Administrator On-Call (AOC) rotation for the college, managing student crises matters such as mental health, sexual assault, substance, and facility concerns by supporting needs of the students and engaging colleagues and/or families when necessary.
• Serves as a generalist and works as a team member in all areas of SLE. Perform other duties as assigned and/or required to support the mission of the SLE office and the College.
• Work collaboratively with campus partners and serve on division and college-wide committees as needed and/or required.
• Participate in office, divisional, and college sponsored events and activities.

Student Government Association Advising and Support

• In conjunction with the Director, serve as a co-advisor for the Student Government Association (SGA), responsible for leadership development, training, and advancement of the organization.
• Serve as the primary advisor for the SGA budget committee, responsible for leadership development, training, and advancement of the committee.
• Work collaboratively with SGA budget committee, providing oversight for all SGA fiscal affairs including budgeting procedures and processes, approval of expenditures, and reconciliation of operating budgets.
• Supervise SGA sponsored events and programs including but not limited to the new students' candle lighting ceremony, senior week, snowball, speakers, forums, and special events.
• Aid SGA in cultivating and maintaining positive and active working relationships with campus and community partners.

Student Organization Advising and Operational Support

• Work collaboratively with the Assistant Director and Student Leadership and Engagement Coordinator to develop, implement, and assess leadership development and training programs for approximately 140 RSOs.
• Serve as the primary advisor for RSOs without an assigned advisor.
• Provide oversight for the financial process and operations of RSOs, including working collaboratively with the Budget Office and SLE Finance team to prepare, reconcile, and update budget reports for RSOs.
• Work collaboratively with RSOs to prepare budget requests, proposals, and allocation of funds. Provide support for RSOs during the SGA budget allocation process.
• Meet regularly with student leaders, with fiscal or purchasing responsibilities. Develop, present, and when necessary, update training materials for all student leaders required to complete financial training.
• Compile and organize data from campus resources to present information and guidelines to RSOs to aid with their operations.

Event Support

• Oversees all aspects of major event planning, including working collaboratively with the Office of Events and Campus Operations, Campus Safety, and other campus partners.
  1. Work collaboratively with the Office of Events and Campus Operations assess and approve events for required needs and planning parameters, determines venue requirements, and arrange for space and services.
  2. Work collaboratively with Campus Safety and the Office of Student and Community Life to assess risk and advise on compliance with college policy and provide related risk management strategies.
  3. Advise on event management, travel, and budget planning, including negotiating and preparing contracts, forwarding high cost and/or more complicated contracts for review and approval, and oversees post-event assessment.
  4. Refer RSOs to, or consult with, campus partners, as needed. Facilitates workshops and presentations on event management for student leaders.
• In collaboration with the SLE team and other campus partners, assist with planning and implementing campus-wide programming such as New Student Orientation, Welcome Week, Spring Concert, Homecoming, and Family Weekend.
• Supervise assigned events and programming staff and serve as a leader in coordinating these programs in collaboration with the SLE team.
• Serve as a contact and coordinator for off-campus vendor events being held on-campus, as needed.

Qualifications
Required

• Bachelor's degree and 2 to 3 years of work experience in higher education, student development, accounting, financial management or a related field.
• Possess sensitivity to, and experience with, culturally diverse and other marginalized populations.
• Strong attention to detail and able to work independently. Display excellent decision-making, time management, oral and written communication, organizational and interpersonal skills.
• Familiarity and level of comfort with Google Docs, MS Office, and other productivity software.

Preferred

• Master's Degree in a related field but not limited to Student Development, Higher Education, or Management and 1 year experience in event planning.
• Demonstrated experience of involvement in Student Leadership and student life programming.
• Skilled in student /student organization advising and/or supervising by establishing rapport, gaining trust, and having a thorough knowledge of student development principles, practices, and philosophies.
• Understands Title IX, Clery, FERPA, and other related compliance policies. Understands responsibilities with respect to conflicts of interest and behaves in ways consistent both with law and college policy.
• Valid Driver's License for required traveling.

Special Instructions to Applicants
All applicants must apply online by submitting their resume, cover letter and 3 references.
Posting Number
S00894
Quick Link
https://trincoll.peopleadmin.com/postings/2948