Assistant Director Of Space Management

UNIVERSITY OF NEW HAVEN

2023 Position Description

DEPARTMENT: Office of Facilities

OFFICIAL TITLE: Assistant Director of Space Management

GENERAL STATEMENT OF DUTIES:

The Assistant Director of Space Management is responsible for space planning, technical services and move operations within the University. This includes updating CADD plans and the process of updating document turnover from construction projects (in coordination with Director of Facilities Business and Technical Services). Move Operations includes supervision of contracted staff, coordination with other University departments and outside partners, and all storage operations.

SUPERVISION RECEIVED: Director of Facilities Management & Technical Services

Supervision Exercised: Contracted Staff and Student Staff

CORE DUTIES:

• Assist in the maintenance of the University’s space database to facilitate and expedite the usability, accuracy, integrity and availability of data for campus planning and space utilization purposes
• Manage and coordinate all aspects of University move operations. This position will work closely with all levels of Facilities, IT, Security/Campus Police, vendors, and clients to ensure that moves meet expectations
• Assist with the management of University FF&E storage program
• Assist in the management of renovation and capital construction projects across all University campuses
• Manages in coordination with Director of Facilities Business and Administrative Operations, electronic and physical drawing database with current drawings, construction documents including campus space standards, specifications, campus maps, off campus leases, evacuation plans, records and correspondence
• Manage AUTOCAD drawing database along with Director of Facilities Business and Administrative Operations, setting drawings up into UNH’s AUTOCAD layering standards and printable format
• Review plans, specifications, finish selections for conformance with university standards
• Updating base building AUTOCAD drawings upon completion of renovations
• Manage the collection of As-Built AUTOCAD drawings from Project Architects and Contractors
• Provide drawings along with Director of Facilities Business and Administrative Operations as needed to facilities operations department for maintenance work
• Manage paperwork required for key requests and key returns to the Campus Police Department
• Assist with the management of University’s furniture program to include researching replacement parts and warrantee claims for furniture
• In conjunction with the Assistant Director of University Scheduling and Events Management, oversee management of room capacities, images, features, building hours, blackout dates/times, pricing/fees, user accounts and service provider data
• Other duties as directed by the Director of Facilities Management & Technical Services

EDUCATION: Bachelor’s degree

EXPERIENCE: 5+ years’ experience; Familiarity with CADD and/or REVIT, EMS, SIS, Event Brite, Social Tables.

SKILLS: Excellent interpersonal and written skills. Ability to work with individuals of all levels from a variety of backgrounds and interests. Computer and web-based skills required. Ability to read and update CADD and other technical drawings. Ability to apply budget management techniques within constraints. Ability to use event planning software and other programs to effectuate outcomes. Ability to mitigate conflict and work collegially with constituents.