Assistant Director For Conference And Event Management

Posting Details
Position Information
Posting Number
S05107P
Position Title
Assistant Director for Conference andEvent Management
Department
Enterprise Development
Location
Arlington
Job Family
Global Education Outreach Services
Position Status
Full-time
Work Hours
Standard
Work Schedule
Monday - Friday; 8:00 a.m. - 5:00 p.m.
Travel required
Open to
External and Internal
Salary
Salary is commensurate based on qualifications and relevant experience $94,000.
Duration
Funding expected to continue
Pay Basis
Monthly
Benefits Eligible
Yes
Benefits at UTA
We are proud to offer a comprehensive benefits package to all our employees at the University.
To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:
https://resources.uta.edu/hr/services/records/compensation-tools.php
University Information
The University of Texas at Arlington is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. UTA is a comprehensive teaching, research, and public service institution dedicated to the advancement of knowledge through scholarship and creative work. The University is committed to providing access and ensuring student success, and to a culture of innovation, entrepreneurship, and commercialization of discoveries by our community of scholars. With an enrollment of more than 40,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 "Very High Research Activity" institution. UTA ranks No. 4 nationally in Military Times' annual "Best for Vets: Colleges" list and is among the top 30 performers nationwide for promoting social mobility of its graduates (U.S. News & World Report, 2023). UTA is designated by the U.S. Department of Education as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI), and it has one of the top 5 most ethnically diverse undergraduate student bodies in the United States (U.S. News & World Report, 2023). Its approximately 270,000 alumni, including some who occupy leadership positions at many of the 24 Fortune 500 companies headquartered in North Texas, contribute to UTA's $22.2 billion annual economic impact on Texas.
Furthermore, UTA is poised to experience widespread growth in the near future. The university recently launched the first phase of its RISE 100 initiative aimed at recruiting 100 new tenure-system faculty to amplify research standing and position UTA as a leader in key scholarly areas; more details are available at https://www.uta.edu/administration/president/strategic-plan/rise100. The successful candidate for this position will have the opportunity to join UTA during an exciting period of growth and contribute as the university broadens its impact.
Job Summary
The Assistant Director for CEM assists in the direction of establishing and maintaining industry and Division conferences. The AD works to develop new events based on industry needs and to maintain and grow current long-standing conferences. This position maintains the day-to-day operations of CEM and ensures events are executed as planned. This position supervises 1 Manager, 2 Coordinators, vendors (as needed), and work studies.
Essential Duties and Responsibilities

• Assist in directing, managing, and supervising CEM staff and the day-to-day operations of planning and executing conferences, events, and programs.
• Collaborate with various industries, Division and University resources to ensure successful execution of programs.
• Manage execution of in-person and virtual events. Identify high level event audio visual needs.
• Assist with direction of production of promotional materials for events.
• Identify, hire and manage appropriate staff, vendors, volunteers, SMEs and/or consultants to support events.
• Lead Conference and Event sponsorship development and related activities.
• Source exhibitors and other event funding as needed.
• Establish and maintain conference advisory boards made up of industry partners, subject matter experts, and regulatory officials.
• Develop business opportunities to ensure continued growth of the CEM business unit.
• Seek and respond to RFPs and create proposal for contract work when necessary.
• Responsible for establishing, negotiating, and maintaining vendor contracts as appropriate and in compliance with university standards.
• Develop and maintain event budgets and ensure conferences are financially sustainable.
• Create and maintain appropriate financial measurements.
• Maintain fiscal solvency of the business unit.
• Support the Division leadership in other duties as assigned.

Required Qualifications

• Bachelors degree from accredited four(4)-year college or university with five (5) plus years in higher education Conference and Event planning industry or equivalent relevant experience.
• Valid drivers licenses.

Preferred Qualifications

• Two (2) or more years experience with conference software such CVENT.
• Two (2) or more years experience executing virtual events.

Knowledge, Skills and Abilities

• Solid working knowledge of Microsoft Word, Excel, and Teams; management principles; databases and data entry; and ability to learn and implement other software, as necessary.
• Organized with attention to details.
• Analyze situations accurately and recommend effective courses of action.
• Attend meetings and make oral presentations.
• Communicate effective both orally and in writing.
• Develop and maintain budgets.
• Develop schedules and meet timelines.
• Perform visual activities requiring prolonged attention to detail such as editing and proofreading.
• Ability to hear and understand speech to interact with coworkers/clients/customers on a routine or frequent basis with use of amplifying equipment/hearing aids if needed.
• Ability to provide own means of some of the travel that is required.

Other Requirements

• Travel will be required.

Working Conditions
Special Conditions for Eligibility
Working Title
Assistant Director for Conference andEvent Management
CBC Requirement
It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.
EEO Statement
It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University's compliance with this policy.
ADA Accommodations
The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email ADADocs@uta.edu.
Posting Detail Information
Number of Vacancies
1
Open Until Filled
Yes
Minimum Number of References Required
3
Maximum Number of References Accepted
3
Special Instructions to Applicants
Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.