AP Specialist

Title: Accounts Payable Specialist

Reports to: Director of Accounting

Status: Non-Exempt

Payrate Range: $24.55-$33.21

Summary Description

An Accounts Payable Specialist (AP Specialist) responsibilities include the oversight and analysis of the full accounts payable process for the entire Accounting Services (AS) customer base to ensure quality and accurate accounts payable standards. An AP Specialist is responsible for fully managing the accounts payable procedures in an efficient and productive manner in order to ensure client deadlines are met, compliance requirements are fulfilled and SOPs for each customer are maintained. An AP Specialist has a heavy focus on strong communication, training and overall relations with the AS teams, customer's vendors and FLORES platform partners. An AP Specialist will be responsible for the 1099 processing for the AS department clients as well as updating the central vendor database.

Essential Job Functions

• • AP trial balance audits, Blackline audits for AP
  • Processing of 1099's and management of the 1099 SOP for AS team
  • Master vendor file maintenance including compliance and setup integrations in accordance with FLORES and IRS standards
  • Management of centralized vendor database
  • Communicating with vendors including fielding and answering their questions on terms, payment status, payment methods

• • Working with vendors to resolve any issues
  • Auditing and Assisting with Clearing Up AP Stale Dated Checks (to further ensure accurate 1099s)
  • Tracking expenses to ensure proper 1099 compliance and tracking

• • Maintenance of 1099 vendors, auditing 1099 reports and accurate 1099 filing
  • Custom report writing using SAGE intelligence for AP master files
  • Advanced job duties for third party integrations with our AP platforms, including but not limited to, SAGE, R365, PlateIQ
  • Management of AP SOPS for AS customers
  • Setup of Billpay processes, EDI processes and overall oversight of any AP efficiency tools needed to best service AS teams
  • Processing of accounts payable, AP credit cards

• Perform a variety of clerical functions, including data entry, filing, faxing, scanning and photocopying of documents
• Upkeep of client templates
• Special projects to assist accounting team as assigned by Director of Accounting
• Maintain confidentiality of clients
• Perform other duties as assigned

Knowledge, Skills and Abilities

• Solid interpersonal skills
• Proficiency with basic Microsoft Office applications
• A high school diploma or equivalent is required
• An associate or Bachelor degree is valued
• Minimum of three to five years accounts payable experience preferred
• Ability to follow pre-established guidelines to perform a variety of functions
• Ability to follow professional appearance and dress code guidelines
• Strong organizational and problem solving skills
• Ability to communicate effectively and professionally with clients and others
• Ability to work independently

IMPORTANT DISCLAIMER NOTICE

The job duties, elements, responsibilities, skills, functions, experience, education factors, and the requirements and conditions listed in this job description are representative only and are not exhaustive of the tasks that an employee may be required to perform. The Employer reserves the right to revise this job description at any time and to require employees to perform other tasks as circumstances or conditions of its business or the work environment change.