AP/AR Specialist

The primary responsibility of the AP/AR Specialist is to provide support within the Accounting department in day-to-day transactions and record keeping including but not limited to: Accounts Payable (AP), Accounts Receivable (A/R), Invoice Processing, Billing software, Collections and Aging Reports.

Accounts Payable duties are as follows but is not limited to:

• Reconcile purchase orders with vendor invoices; enter all accounts payable invoices into accounting software and notate any unpaid invoices.
• Reconcile and obtain all receipts / invoices for credit card transactions and enter into accounting software by deadline.
• Obtain W-9s and EOI’s from the new vendors before adding vendors into Service Titan and/or accounting software.
• Prepare and process refunds, employee reimbursements, and manual checks as needed.
• Create a weekly AP aging report; Prepare weekly AP checks and payments run.
• Maintain tool purchase receivables reconciliation.
• Perform other duties as required to support the Accounting Department.

Accounts Receivable duties are as follows but is not limited to:

• Contact residential customers directly by follow-up calls and emails to customers to work with customers to make the payment
• Notify customers of delinquent accounts by mail, telephone and follow up notices when applicable.
• Select and manage a third party collections agency that supports the company’s final collection efforts after our internal process.
• Daily reporting, deposits and batching for all account receivables including providing status update of all outstanding receivables.
• Reconciles various accounts by identifying errors in posting or omissions by applying appropriate accounting standards.
• Provide support for internal and external audits.
• Follow up with respective people (Technicians, Admin, Financing companies, Customers) to ensure resolution
• Assists with monthly status reports, and monthly closings.
• Perform other duties as required to support the Accounting Department.

Qualifications and Skills:

• 2+ years of relevant experience
• Degree in Accounting or equivalent work experience
• Fundamental knowledge of GAAP accounting principles and procedures
• Advanced working knowledge of QuickBooks
• Strong computer proficiency and proficient in Microsoft Office
• Intermediate to advanced Excel
• Construction or trade industry experience preferred
• Experience with job costing and inventory a plus

Pay Range: $22.00+ hourly DOE

All offers of employment are contingent on the successful completion of our pre-employment hiring process, which consists of a drug screen, criminal background check, pre-employment physical, and driving record check.