AP/AR Specialist

Position Overview

The Accounts Receivable and Accounts Payable Specialist plays a critical role in managing financial transactions within a company. This position is responsible for overseeing the processing, recording, and reconciling of both accounts receivable (AR) and accounts payable (AP) transactions. The specialist ensures timely and accurate collections from customers while also managing timely payments to vendors and suppliers.

Key Responsibilities:

Accounts Receivable (AR) Duties:

Generate and issue invoices to customers based on sales transactions or contractual agreements.

Monitor customer accounts for timely payments and follow up on outstanding balances.

Respond to customer inquiries regarding invoices, payments, and billing discrepancies.

Record and allocate incoming payments to appropriate customer accounts.

Reconcile AR transactions and maintain accurate AR aging reports.

Collaborate with the sales and customer service teams to address any billing or payment issues.

Initiate collections efforts for overdue accounts in accordance with company policies.

Process refunds and credit memos as required.

Accounts Payable (AP) Duties:

Review and verify invoices received from vendors and suppliers for accuracy and adherence to policies.

Obtain proper approvals for payment processing and ensure all documentation is complete.

Enter and process approved invoices into the accounting system for payment.

Reconcile vendor statements and resolve any discrepancies or outstanding issues.

Maintain an organized and up-to-date accounts payable filing system.

Prepare and process payments via check, electronic transfers, or other payment methods.

Manage vendor relationships and handle inquiries related to payment status or account details.

Monitor and manage the AP aging report, ensuring timely payment of obligations.

Assist in the preparation of financial reports related to accounts payable.

Reconcile Credit Card Statement Weekly

General Financial Tasks:

Collaborate with the finance team to support month-end and year-end close processes.

Maintain accurate and up-to-date financial records related to AR and AP transactions.

Assist with various financial analyses and reporting as needed.

Reconcile Bank Statements.

Participate in process improvement initiatives to enhance efficiency and accuracy.

Manage and foster the Company's relationship with its outside accounting firm and bankers, including the coordination of the annual audit and all tax returns.

Responsible for researching, sourcing and managing insurance providers and policies and ensuring proper coverage to meet Company needs and goals.

Perform all activities in a way that actively supports our Company values, including, but not limited to, high integrity, teamwork communication, respect, hard work and customer service.

Lead by example and be accessible for employees to ask questions regarding areas of expertise.

Provide feedback to Chief Operating Officer on systems and/or team performance issues.

Collaborate with all levels of employees to resolve problems and improve processes.

Perform other reasonable duties as assigned by Chief Operating Officer or other executive managers.

Skills and Qualifications:

Bachelor's degree in Business, Accounting, Finance, or a related field (or equivalent work experience).

Proven experience in accounts receivable and accounts payable functions.

Knowledge of accounting principles, practices, and regulations.

Experience with accounting software Quickbooks; proficiency in Microsoft Excel.

Strong attention to detail and accuracy in data entry and record-keeping.

Excellent organizational and time management skills.

Effective communication and interpersonal abilities for working with internal teams and external stakeholders.

Problem-solving skills and the ability to resolve issues with diplomacy and professionalism.

High level of integrity and adherence to confidentiality.

Strong leadership skills; Servant leadership style; Inspires respect and trust.

Strong communication skills.

$24-28 per hour DOE

All qualified applicants will receive consideration for employment without regard torace, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status.We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.