Analyst, Accounts Payable

The American Hospital Association (AHA) is a national organization that represents and serves all types of hospitals, health care networks, and their patients and communities. The AHA has two main offices, located in Washington, D.C. and Chicago. We are currently seeking an Analyst, Accounts Payable, for our downtown Chicago office. This position is a hybrid role (three days in the office, two days working remote).  

Starting base salary = $50,000 - $63,000 a year (commensurate with related experience).

The Accounts Payable Analyst (AP Analyst) supports Accounts Payable operations, which includes review and processing of all invoices, check requests, expense reports, and refunds in the AP system. Serves as the point of contact for AHA employees submitting transactions to Finance for processing and asking any relevant questions regarding the documentation being submitted; auditing and reviewing invoices presented to finance for proper coding and appropriate accounting treatment and check/ACH processing. This position also compiles, computes, generates, and files annual 1099 forms; and supports the processes and requests for month-end close, year-end close and unclaimed property. 

1. Responsible for all Accounts Payable processing functions to include processing all incoming invoices, check requests, non-staff expense reports, and refunds in the A/P system on a daily basis; executing check runs, EFT payments and wire transfers based on weekly schedule; maintaining all Accounts Payable reports and records; handling miscellaneous A/P functions such as filing vouchers, voiding issued checks, new vendor set-up and obtaining W9 forms; and providing timely and effective customer service to all staff and vendors.
2. Compile and compute all 1099 information to generate annual 1099 forms. Evaluate the vendors whose criteria requires 1099 reporting. Audit and validate system information for the accuracy of amount reported. Produce and file 1099 data information with the IRS.
3. Collaborate with the Accounts Payable team and staff accountants to comply with accounting treatment and internal controls, including supporting the GL reconciliation process. Support inquiries from colleagues throughout the organization. 
4. Review and process staff expense reimbursement reports to include review of staff reports for adherence to the travel policy, proper documentation of expenses, appropriate authorization for all charges.
5. Works with the finance team members to maintain and research list of all unclaimed property.
6. Identify and recommend solutions for maintaining and enhancing AP and Expense reporting systems based on experience on system, questions from users and internal and external audit findings.
7. Develop and maintain SOPs and train operating units on expense reporting and AP systems.
8. Performs other duties as assigned by supervisor. 

We offer an excellent total compensation package, which includes medical/dental coverage (PPO/HMO), vision care, life insurance, short and long-term disability plans, 401(k), tuition reimbursement, paid vacation/holidays/sick days, wellness programs and more.

The American Hospital Association (AHA) is an Equal Opportunity Employer.  We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, and other legally protected characteristics. We will provide reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Assistance Act of 1974 and Title I of the Americans with Disabilities Act of 1990. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the employment process, please call (312) 422-3000 and ask for the Director, Human Resources and let us know the nature of your request and your contact information.

The AHA participates in the E-Verify Program.   #LI-Hybrid