Admissions and Records Clerk- Laney

Posting Details
College Information
Peralta/College Information
Laney College
Laney College, in the heart of vibrant, multicultural downtown Oakland, features the cosmopolitan atmosphere and human energy of a big-city university. Laney is adjacent to the Oakland Museum of California, blocks from historic Chinatown and a pleasant stroll from Lake Merritt.
Since 1948, Laney has provided educational opportunities to students throughout the East Bay and beyond. Serving approximately 14,000 students each semester, Laney reflects the incredible diversity of the community that surrounds it and provides opportunities to traditionally underserved populations. Dozens of languages are spoken on Laney's campus each day.
The school boasts a proven track record of success with exceptional educational programs. The college was given full accreditation by the Accrediting Commission for Community and Junior Colleges (ACCJC) in summer 2009 - a distinction awarded to only five community colleges out of the 27 reviewed that year. In addition, Laney ranks among the top community colleges in California in transferring students to U.C. Berkeley.
Position Information
Job Title
Admissions and Records Clerk- Laney
Time Base
40 Hours/Week 12 Months/Year
Compensation
Salary Range: $3,425.25 - $4,121.39/mo. Hiring Range: $3,425.25 - $3,750.60/Mo - The maximum initial placement is Step 3 depending on experience
Position Type
Classified
Department
Student Services-Matriculation (542)
City
Oakland
State
CA
Job Description Summary
Under general supervision, performs duties in student admissions, registration, and Records maintenance.
Duties & Responsibilities
Any one position may not include all of the duties listed nor do listed examples include all tasks which may be found in positions of this class. To perform this job successfully, an individual must be able to perform each essential duty of the position satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions required for the position.• Supports the Admissions and Records area in a variety of duties including data entry, customer service, and telephone support.
• Assists students by providing accurate information regarding registration, graduation, and transcript requests.
• Assists in the distribution and collection of forms, including petitions for degrees and certificates, credit by examination, and transcripts, etc.
• Process official transcript requests.
• Packages official transcripts.
• Logs and reconciles payments for official transcripts.
• Supports and provides relief for campus staff at each of the four colleges.
• Maintains filing system for incoming transcripts.
• Verifies student attendance.
• Operates a variety of modern office equipment.
• Performs other related duties as required
Minimum Qualifications
l. One (l) year of experience in student registration, Admissions and Records maintenance or an equivalent combination of training and qualifying experience that could likely provide the desired knowledge, skills and abilities to perforn1 the duties of the positions.
2. Knowledge and proficiency in the operation and use of personal computers utilizing word processing, spreadsheet and database management software programs (e.g., MS Office Suite, MS Word, Excel, Access and PowerPoint, etc.) and the Internet browser, web sites and e-mail.
3. Ability to type accurately from clear copy. A word processing and/or spreadsheet skills assessment may be given.
4. Understanding of; sensitivity to and respect for the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of Peralta Colleges' students, faculty, staff and community.
Desirable Qualifications
• Knowledge of and ability to interpret and apply the rules, regulations, and policies governing rules, regulations and policies of registration and admissions.
• Ability to train and supervise the work of student assistants.
• Ability to establish and maintain cooperative working relationships with those contacted in the course of work.
• Ability to speak and write effectively.
• Ability to analyze situations accurately and adopt an effective course of action
Environmental Demands

• Occasional work performed alone
• Constant work around and with people

Other Requirements
• Occasional work performed alone
• Constant work around and with people
• Occasional standing, walking, stooping, kneeling, squatting, and climbing stairs
• Occasional lifting and carrying up to 15 lbs.
• Occasional pushing and pulling up to 20 lbs.
• Occasional twisting of the body
• Occasional use of manual dexterity
• Occasional use of tactile acuity
• Occasional use of visual acuity from a distance, with depth, and for color
• Frequent work at a rapid pace
• Frequent reaching, high, low, and level
• Frequent audio acuity at all ranges, including speech
• Frequent visual acuity for reading
• Constant sitting
• Constant use of clear oral communication
Tools & Equipment Used

• Standard Office Equipment.

Application Deadline Date
OPEN UNTIL FILLED
Open Date
06/29/2023
Special Instructions to Applicants
APPLICATION PROCEDURES
1. Required documents may include:
• Current resume of experience, formal education/training and qualifications.
• Copies of supporting credentials, if applicable.
• Copies of transcripts from fully accredited college or university institutions.
Information on transcripts must include degree awarded and confer date.
(Copies of diplomas will not substitute for transcripts.) (Finalists will be required to submit official transcripts from fully accredited college or university institutions prior to the final interview.)
Note: A written evaluation by an official foreign credentials/transcripts evaluation and translation service must be submitted for Foreign Degree(s) (non-U.S. degrees) by the application deadline date.
2. Applications for this position will only be accepted through the online process.
3. Travel expenses for the interview and selection process will be borne by the candidates.
4. Skype or phone interviews are not permitted.
Appointment to the position is conditional upon the approval of the Chancellor.
CONDITIONS OF EMPLOYMENT
Employees must satisfy all pre-employment requirements to work for the District which include, but are not limited to, the following items:
REQUIRED FOR ALL EMPLOYEES
PCCD COVID-19 Vaccination Requirement Policy:

1. Covered Individuals

All District employees are required, as a pre-condition and condition of employment, to furnish to Human Resources proof of full COVID-19 vaccination (as defined by the Center for Disease Control (CDC). All other covered individuals are also required to provide the same proof of vaccination as required by employees.

1. Acceptable proof of COVID-19 vaccination consists of:
2. A dated copy of the individual's CDC COVID-19 Vaccination Record Card.
3. A dated and signed letter from the individual's licensed care giver.
4. Copy of the official Personal Digital COVID-19 Vaccine Record from the California Department of Public Health

Proof of vaccination shall be provided no later than October 7, 2021.
Covered individuals who received approved declination/exemption pursuant to section (II) below must abide by masking and weekly COVID-19 testing requirements described in section (III).

1. COVID-19 Vaccination Declination

Covered individuals are allowed to decline COVID-19 vaccination for: (a) medical, (b) disability, and © religious grounds. Employees may also receive a deferral based on pregnancy. Employees declining to show proof of COVID-19 vaccination must provide the approved PCCD COVID-19 Vaccination Declination Form to Human Resources.1 PCCD retains the right to require documentation substantiating eligibility for declinations.
A covered individual with approved declination/exemption or deferral from vaccination shall abide by masking and weekly COVID-19 testing requirements described in section (III) below.

1. Masking and COVID-19 Testing

Covered individuals must at all times while on PCCD-controlled property wear face masks that fully cover both mouths and noses in accordance with mandates by the State of California and/or Alameda County and the District's COVID-19 Prevention Plan.
Also, covered individuals with approved exemptions must provide weekly proof of a negative COVID-19 Test to the District Administration. Covered individuals with approved exemptions and who fail to comply with the PCCD masking and testing requirement are subject to corrective action by the District, including disciplinary action consistent with applicable employee collective bargaining agreements or student standards of conduct. District Administration will provide weekly lists to the responsible District manager of individuals who must provide proof of weekly testing.

1. Acceptable proof of negative COVID-19 testing consists of:
2. A dated copy of negative COVID-19 test results.2

or

1. A dated and signed letter from the employee's licensed caregiver.

1 Employee receiving a deferral must provide proof of COVID-19 vaccination at the time of their return to work from maternity leave or submit a COVID-19 Declination Form and comply with the mandatory masking and testing protocols.
2 Employees receiving a POSITIVE COVID-19 test will not be allowed to report to work on any PCCD-controlled property, must follow CDC quarantine guidelines, and be followed by a Certified PCCD COVID-19 Contact Tracer.
Tuberculosis Examination: Prior to employment, the successful candidate will be required to submit evidence (either skin test or X-ray report) of being free of tuberculosis within the past sixty (60) days. The TB test is a condition of employment and any expense must be borne by the successful candidate.
Fingerprinting Requirement:
As a condition of employment, all employees working for community colleges in the State of California are required to be fingerprinted within the first ten (10) working days of the date of employment pursuant to Education Code Section 88024. The District Office of Human Resources processes fingerprints electronically. During the employment intake process, new employees will be given information to have their fingerprints taken at another location.
Immigration Requirement: According to the Immigration Reform and Control Act, the Peralta Community College District is required to verify that all new employees are:
1) A citizen or national of the United States;
2) An alien lawfully admitted for permanent residence in the United States; or
3) An alien authorized by the U.S. Citizenship and Immigration Service to work in the United States.
All new employees are required to complete and sign a verification form and provide documentation attesting that he/she is a United States citizen, national, or an alien lawfully authorized to work in the United States.
District Policy: A Social Security Card will be required following selection and prior to completion of the hiring process. The employment process cannot be completed without a copy of the Social Security Card on file in the Office of Human Resources.
Classified Union: This position is represented by a Collective Bargaining Agreement: Services Employees International Union (SEIU), Local 1021
MAY BE REQUIRED
Medical Examination: Under state regulations and as a condition of employment, certain positions may require a medical examination prior to employment. Expenses incurred will be borne by the employee.
MISSION STATEMENT
The Peralta Community College District is a collaborative of colleges advancing social and economic transformation for students and the community through quality education, rooted in equity, social justice, environmental sustainability, and partnerships.
The Peralta Community College District is an Equal Opportunity Employer.
The District is strongly committed to achieving staff diversity and the principles of equal employment opportunity. The District encourages a diverse pool of applicants and does not discriminate on the basis of race, color, national origin, ancestry, sex, age religion, marital status, sexual orientation, disability or genetic information, gender identity or expression, citizenship status, veterans status, status with regards to public assistance, or any other characteristic protected by federal, state or local law, in any of its policies, procedures or practices.
In conformance with the Fair Employment and Housing Act and the Americans with Disabilities Act, requests for Reasonable Accommodations may be made to the Office of Human Resources by calling (510) 466-7283.
The Peralta Community College District reserves the right to close or not fill any advertised position.