Administrave Assistant

Job Description: As an Administrative Assistant at [Your Company Name], you will play a vital role in supporting our team with various administrative tasks, including bill payment processing and assisting with the yearly insurance review. Reporting to the [Office Manager/Operations Manager], you will be responsible for ensuring the smooth and efficient operation of our administrative functions.

Key Responsibilities:

· Provide administrative support to the office, including answering phone calls, responding to emails, and managing correspondence.

· Assist with basic HR tasks, such as maintaining employee records and organizing employee events.

· Prepare and distribute correspondence, memos, and reports.

· Schedule appointments, meetings, and travel arrangements for team members as needed.

· Assist with data entry, filing, and maintaining records and databases.

· Order office supplies and maintain inventory levels.

· Assist with special projects and events as assigned.

· Perform other administrative tasks and duties as needed to support the team.

· Process incoming invoices and bills accurately and in a timely manner.

· Coordinate with vendors and suppliers to resolve any billing discrepancies or issues.

· Maintain organized records of all financial transactions and invoices.

· Assist with the yearly insurance review process, gathering necessary documentation.

· Assist with special projects and other tasks as assigned by management.

Qualifications:

· High school diploma or equivalent; additional education or training in administration is a plus.

· Proven experience in an administrative role, preferably in a fast-paced environment.

· Strong organizational skills and attention to detail.

· Proficiency in Quick Books, Microsoft Office Suite (Word, Excel, Outlook).

· Excellent communication and interpersonal skills.

· Ability to multitask and prioritize tasks effectively.

· Familiarity with basic accounting principles is desirable.

· Ability to maintain confidentiality and handle sensitive information with discretion.

Benefits:

· Competitive salary commensurate with experience

· Health, dental, and vision insurance contributions

· Retirement savings plan with employer matching

· Paid vacation, holidays, and sick leave

· Professional development opportunities

· Collaborative and inclusive work environment

How to Apply: If you are a motivated and talented individual looking for an exciting opportunity to contribute to the success of a growing company, please submit your resume and cover letter to hr@cmmetalsnj.com. Please include "Administrative Assistant" in the subject line of your email.

CM Metals is an equal opportunity employer and is committed to diversity and inclusion in the workplace. We encourage individuals from all backgrounds to apply.

Job Type: Full-time

Pay: $42,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Paid time off

Schedule:

• Monday to Friday

Ability to Relocate:

• Dover, NJ 07801: Relocate before starting work (Required)

Work Location: In person