Administrator, Freight Forwarding Billing

About Hyundai GLOVIS America Inc.

GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customers products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, Freight Forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies.

Summary

The Administrator, Freight Forwarding Billing position is responsible for invoice verification of dedicated carriers (Bali, Trinion, and MDD) which are major vendors and will supervise the specialists who's in charge of detention report and detention carrier accounts. This position is in charge of keeping data, payments, invoices, and reports up to date, as well as closely assisting with the manager and supervisor for creating reports for HT. They will also work on all AP payment processing by downloading in & outbound Zuum data.

Responsibilities

• Invoice verification for dedicated carrier (such as Bali, Trinion, MDD) and repositioning carriers:
  • Prepare, review, and audit all in and outbound dedicated AP invoices (billed rate to meet guidelines as agreed)
  • Other carrier specific arrangements such as supervising specialist who does detention invoice process and detention report(weekly and monthly to major customer (HT))
  • In charge of processing download data from Zuum to create the ap upload file to make payment process for all in & outbound carriers
  • Assist manager/supervisor with providing all billing data by downloading all systems (TMS, SAP, Zuum, YMS, etc)
  • Track charges to assist with management decisions, report Glovis management, and customer management
  • Maintain communication with customers to ensure the proper payment on time
  • Supervise, assist, and train specialists for all invoice processes (verification process with backing doc., solving issues, making the ap trackers, combining and submitting AR invoices to customers, etc)
  • Forward invoices to Accounting for payment processing upon approval
• Reporting
  • Provides payment information and aging reports to carriers on a weekly basis to report payment activity, pending invoices, billing discrepancies, missing documentation, etc.
  • Customer service
  • Maintains a good relationship with vendors by providing billing information via e-mail, phone calls, or meetings upon carrier's request
• Tertiary
  • Perform internal functions to assist team and other departments for combatting discrepancies and fulfilling customer needs
  • Participate in special projects and other duties as assigned by manager/supervisor
  • Stand by for any inquiry from manger for verifying account data just in case for month-end closing

Compensation Range

$63,000- $72,000 per year (Subject to Compensation Study Upon Candidate Selection)

Benefits of Working at Hyundai GLOVIS America Inc.

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Health Care & Dependent Care Flexible Spending Accounts (FSA)
• Basic Life and AD&D as well as Short-Term & Long-Term Disability
• Paid Vacation, Holidays, and Sick leave
• Pet Insurance
• Hospital and Critical Illness Insurance
• Wellness Program and Gym Reimbursement*
• 401(k) with Generous Matching
• Referral Bonuses*
• Auto Allowance*
• Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities*
• Discretionary Bonuses*
• Tuition Reimbursement*

*Benefits may vary by location. All benefits pursuant to Company policy

Skills & Qualifications

• Proficient PC skills - Excel, Word, PowerPoint, Outlook, database management systems
• Strong attention to detail
• Excellent written and verbal communication skills
• Strong teamwork, multitasking, and time management skills
• Organizational and time-management skills

Education & Experience

• Bachelor's Degree Required
• 5 - 8 Years of Experience in Billing (AP/AR), Logistics and Supply Chain Required
• 2 Years of Indirect Experience Preferred
• 56- 9 Years of Experience in Billing (AP/AR), Logistics and Supply Chain Preferred

Physical Requirements

• Ability to sit in front of a desk and/or in front of the computer for long periods
• Repetitive use of hand/grasping product, writing, and typing
• Lift up to 20lbs
• Carry up to 20lbs
• Stand/walk

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

Working and Environmental Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• Typical office environment with low-level noise exposure
• Communication with employees and field partners will be primarily conducted via phone and email

The above statements are intended to describe the general nature of work performed by employees assigned to this position. They are not intended to be a complete list of all job duties performed by persons in the position. Glovis America reserves the right to revise or amend duties at any time as the needs of the company and requirements of the job change.