Address
Form of work
SalaryHiring Salary Range $18.09 - $23.52/per hour DOE Grade 110 Work Schedule Monday - Friday, 8am - 5pm; some evenings and weekends may be required Summer Hours: Monday - Thursday, 7am-6pm This position offers remote work allowing employees a combination of onsite and work from home options. The expected remote work schedule for this position will be determinded upon hire. Work Calendar 12 Months Funding Information Please note, this specially-funded position is part of a grant that will be ending on 09/30/2024.
At the end of the grant cycle, all of the specially-funded employees associated with this grant will need to apply and go through a competitive process. Maricopa Summary Are you looking for a place to work where you can make a real difference in the lives of over 200,000 college students every year? Would you like to be part of an organization that adds $7.2 billion dollars to the economy and supports nearly 100,000 jobs in the fastest growing county in the United States?
Whether you're teaching, working, or learning Make It Happen At Maricopa County Community Colleges! About Us What's Currently Happening at Maricopa Many of our campuses have received grant awards through the National Science Foundation to improve undergraduate STEM Education: Hispanic-Serving institutions program (HSI Program). Commitment to diversity, inclusion, equity and employee groups to create an environment of shared governance One of the largest community college systems in the country 2020 Healthy Arizona Worksites Program recipient Named 19th Best Employer for Women by Forbes 2019 No.
42 in Arizona's Best Employers Campus Statement GateWay Community College is a Hispanic Serving Institution with one of the most diverse student bodies in the Maricopa Community College district. Over 46% of our students indicate Hispanic heritage and better than half of the student population represents more than 40 countries. GateWay Community College is seeking to attract candidates who want to help us continue building and sustaining an inclusive and equitable working and learning environment for all students, staff, and faculty.
GateWay Community College understands that diversity is integral to excellence. We honor diverse experiences and perspectives, strive to create welcoming, inclusive, respectful learning environments, and promote access, opportunity and justice. We are looking for equity-minded applicants who reflect, and demonstrate sensitivity to and understanding of, the diverse communities and populations that make Arizona a rich and vibrant place to live and work.
When you join the team at GateWay, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice built on broad collaboration among faculty, staff, students, and community partners. In deciding whether to apply for a position at GateWay, you are strongly encouraged to consider whether your values align with our Vision, Mission, Goals, and Values. Benefits The Maricopa County Community College District (MCCCD) is committed to providing you with a competitive, comprehensive benefits program that provides the care you and your family need to lead healthy and productive lives.
Our benefits are designed to provide support for every life stage and lifestyle in our community. Benefits & Perks Options Paid observed federal holidays & additional paid time off throughout the year Arizona State Retirement System (ASRS) & 12% Employee Contribution Match Paid vacation, sick, and personal time (if applicable) Multiple health and dental insurance coverage plans Virtual: Reach a doctor 24/7 Flexible Spending Accounts (FSA) Maricopa Perks & Gears Discount Program Employee assistance program (EAP) $4,000 Annual professional development growth funding (if applicable) Tuition reimbursement for employee and dependents (if applicable) Revised summer work schedule Maricopa Employee Health & Wellness Program Employee recognition opportunities Public Service Loan Forgiveness Job Summary This exciting Administrative Specialist Senior role supports GateWay's Title V Grant: Equitable Xperiences Infused Through Out (EXITO). This role reports to GateWay's Title V Project Manager and will provide executive level administrative and secretarial support as well as assist with all aspects of Title V grants management and project coordination activities.
This position will require advanced organizational skills, attention to detail, and the ability to handle multiple projects and tasks of varying size and complexity. The selected candidate will work collaboratively with staff in all units of the college to support grant goals and activities across the institution. Essential Functions 60% - Provides advanced administrative/secretarial support to Title V Project Manager in relation to grant implementation and grant management work; specifically researches, gathers, compiles, and reviews data and information related to assigned duties; coordinates/schedules meetings; prepares meeting materials; records meeting minutes; communicates with internal and external resources regarding policy/procedural, event or program information; conducts correspondence related to assigned duties; receives and responds to inquiries and information requests, resolving issues or referring requests to appropriate resources; monitors and tracks budgets, funding, and expenditures; prepares requisitions; creates reports; coordinates travel arrangements and prepares travel authorizations; maintains public grant records 20% - Supports Title V grant communication and training; guides faculty and staff on grant-related tasks, processes, and procedures; curates, collects, and provides information to support faculty and staff as they implement Title V activities; designs and formats complex documents, composes original documents, correspondence and presentations;serves as a liaison between Title V office and college grants office.
10% - Oversees the maintenance of grant files, records, database information and documentation related to assigned area and according to established procedures. Supports development of annual performance report and archival of grant materials. 10% - Performs other related duties as assigned related to Title V grant goals, as the Title V Project Manager or Associate Vice President of Institutional Effectiveness may authorize or request.
Minimum Qualifications Associate's Degree from a regionally accredited institution and two (2) years of administrative office support or related experience providing a wide variety of secretarial, administrative office support and/or administrative coordination activities. OR High School Diploma/GED and four (4) years of administrative office support or related experience providing a wide variety of secretarial, administrative office support and/or administrative coordination activities. Desired Qualifications Bachelor's degree Two (2) or more years' experience providing administrative support to a senior-level executive or equivalent position One (1) or more years' experience working with federal grant funded programs One (1) or more years' experience working in higher education institution One or more years' providing support for project management Demonstrated experience creating and maintaining complex spreadsheets (Excel & Google Sheets) and databases Special Working Conditions May be required to travel or be assigned to all GateWay locations May require some evenings or weekends May require prolonged periods of viewing a computer screen May be required to lift or carry up to #25 lbs MCCCD does not sponsor individuals for any type of work visas.
How to Apply Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application. Additional materials will not be accepted after the job posting has closed.
Missing materials or incomplete employment history will not be considered. Please ensure your materials clearly provide the following information. Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position.
Indicate whether former or current employment is Full-Time or; Part-Time employment, to include Adjunct or Associate Professor (must include number of hours worked, contact hours or load) Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, job duties, for each position held and name of employer for each position. Three professional references, preferably current and/or former supervisors. If references are not provided in resume upon application, they will be requested at time of interview.
Posting Close Date Open until filled. First Review on December 13, 2022. *Applications recieved after review date may not be screened.
EEO Information Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information. Title IX Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance." The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators.
Clery Act The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act
