Senior Administrative Support Specialist

Position Details Req ID: req16468 Position Title: Senior Administrative Support Specialist Position Type: Staff Full-Time Position Number: AS7202 OSU Campus: Stillwater Department: Dean of Business Administration Location Address: 380 Business Building, Oklahoma State University, Stillwater, OK Hiring Supervisor: Jeannette ParrishHiring Range:
(Contingent upon available funding): 15.00 - 20.00, Hourly Work Schedule: Monday-Friday 8am-5pm Faculty Appt Period: Job Summary:

Spears School of Business is looking for a flexible and adaptable individual to fill a new position that will help us ensure continuity of operations when staff are unavailable.The position will be based in the Spears Research and Financial Services office. A core set of duties will include supporting the Accountant III as well as assisting with other financial activities such as entering data in Quickbooks, receipting and paying invoices in OKCorral, formatting and uploading reports.A significant portion of the duties will include supporting Spears academic departments when department assistants are on FMLA or when those positions are vacant. This assistance may include tasks such as onboarding student workers, graduate teaching/research assistants, or lecturers; reserving rooms; and initiating purchase requests or foundation vouchers.In addition, the position will be responsible for reviewing all travel forms for completeness and accuracy prior to forwarding for approval. It will instruct department assistants on travel policy and procedures. 

While this position will be assigned office space in the RFS suite, it will at times be required to work in various other locations in the Spears School of Business.

Special Instructions to Applicants Please include: Resume, Three References and a Cover Letter.Education & Experience Position Qualifications:

Required Qualifications:

High school/GED and at least three years of clerical/customer service experience. Post-secondary education may substitute for years of required experience.

Candidate should have experience with:
Excel
OSU Banner systems including finance, HR, and student systems.
OSU forms such as travel, foundation, and payroll.
OSU policy and procedures

Preferred Qualifications:

Bachelor's degree in business and experience with:
General Office Procedures
Microsoft Suite
Quickbooks
OKCorral

Oklahoma State University (OSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, OSU conducts pre-employment background checks on final candidates. Offers of employment are contingent upon the successful completion of a background check. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.

Oklahoma State University, as an equal opportunity employer, complies with all applicable federal and state laws regarding non-discrimination and affirmative action. Oklahoma State University is committed to a policy of equal opportunity for all individuals and does not discriminate based on race, religion, age, sex, color, national origin, marital status, sexual orientation, gender identity/expression, disability, or veteran status with regard to employment, educational programs and activities, and/or admissions. For more information, visit eeo.okstate.edu.