Administrative Specialist Ii – Athletics

Job Summary: The Administrative Specialist II is responsible for coordinating office activities, researching and preparing special reports, and developing, revising, and recommending administrative policies and procedures as directed by the Athletics Director, Head Coaches, or college administrators. This position is governed by state and federal laws and agency/institution policy.

This position will assist the athletics staff with purchasing, tracking expenses, coordinating events/games as needed and at the direction of the Athletics Director. This position may also track usage of the facility and supervise students using the facility when not under the direct supervision of a coach.

Typical Functions:

• Researches and analyzes data pertinent to work programs and/or agency/institution goals and objectives and prepares reports explaining findings and recommendations.
• Assists in developing or revising policies, procedures, and directives based on research findings; submits to supervisor for approval.
• Compiles financial information used by supervisor to formulate budget proposals and monitors expenditures to ensure optimum operating efficiency.
• Reviews and answers or prepares correspondence relating to agency/institution programs.
• Interprets agency administrative directives, policies, and procedures to ensure consistent application.
• Provides information, assistance, and clarifications to interested parties concerning agency/institution programs, policies, and procedures.
• Assists supervisor by maintaining leave records, appointment calendar, and prioritizing incoming correspondence.
• Performs other duties as assigned.

Knowledge, Skills, and Abilities: Knowledge of the principles and practices of mathematics and statistics. Knowledge of research and analysis techniques and methods. Knowledge of work-related subject area. Knowledge of computers and software applications. Ability to prepare, present, and review oral and written information and reports. Ability to research and analyze related work program information. Ability to develop, recommend, interpret, and apply policies and procedures. Ability to analyze financial records and prepare reports. Ability to plan, organize, and direct the work of others.

Minimum Qualifications: The formal education equivalent of a high school diploma; plus one year of specialized training in business management, business education, or a related field; plus three years of experience in specialized or a related field applicable to work performed.

Other job-related education and/or experience may be substituted for all or part of these basic requirements, except for certification or licensure requirements, upon approval of the qualifications review committee.

Preferred Qualifications:

• Strong written and oral communication skills.
• Familiarity with Microsoft Word and Excel.
• Ability to work effectively with diverse audiences.

APPLICATION PROCEDURES: All candidates must apply online. Click Apply for Job to complete the online application. Interested candidates must attach all required documents to the application before submission. Paper documents will not be accepted.

Required Applicant Documents:

• Resume
• Cover Letter
• Unofficial Copy of College Transcripts (if applicable)