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Form of workPosition is available to employees of the Associated C.O.L.T. Staff of the University of Maine from 12/07/2023 through 12/13/2023 and open to external applicants thereafter.
The University of Maine Cooperative Extension's Administrative Specialist CL3 will provide administrative support to the Cumberland County office of the Cooperative Extension. This position provides customer service to the public and supports local Extension staff in Agriculture, Horticulture and other food system programs. The position will be located in the University of Maine Cooperative Extension Regional Learning Center, Cumberland County office in Falmouth. This is a full time, year round position, 40 hours per week. Work hours Monday through Friday, 8:00am to 4:30pm with a half-hour for lunch. This position pays $19.59/hr plus a wide range of benefits for employees including, tuition benefits (employee and dependent), comprehensive insurance coverage including medical, dental, vision, life insurance, and short and long term disability as well as retirement plan options.
Job Responsibilities and Duties Include:
- Provides administrative support which may include maintaining department data, organizing and maintaining files.
- Provides exemplary customer service while handling verbal and written communications with clients regarding a broad range of questions, issues and requests.
- Performs basic bookkeeping including tracking budgets, monitoring expenditures, preparing purchase orders, posting accounts for billing, depositing cash and checks, and preparing financial reports and/or other appropriate tasks.
- Oversees and tracks contracts and honoraria.
- Orders and organizes materials for courses.
- Maintains client contact databases.
- Supports client and volunteer needs and responds to questions in a timely manner.
- Serves as contact for outside vendors, agencies and organizations.
- Provides timely and accurate information in response to public requests for information.
- Updates and maintains assigned website and social media accounts.
- Develops registration pages, advertises and promotes Extension Programs.
- Serves as the primary liaison from the office to the Cumberland County Extension Association Board, including attending one evening meeting per month.
- Develops and maintains professional relationships that reflect courtesy, civility, and mutual respect.
- Utilizes coaching and mentoring methods that provide an environment that is anticipatory, supportive, and encourages constructive feedback on performance.
- Performs other reasonably related duties as assigned.
The University of Maine is a community of more than 11,900 undergraduate and graduate students, and 2,500 employees located on the Orono campus, the regional campus in Machias, and throughout the state. UMaine is a land, sea and space grant university, and maintains a leadership role as the University of Maine System's flagship institution. UMaine is the state's public research university and a Carnegie R1 top-tier research institution, dedicated to providing excellent teaching, research and service for Maine, the nation and the world. More information about UMaine is at umaine.edu.
The University of Maine offers a wide range of benefits for employees including, but not limited to, tuition benefits (employee and dependent), comprehensive insurance coverage including medical, dental, vision, life insurance, and short and long term disability as well as retirement plan options. As a former NSF ADVANCE institution, the University of Maine is committed to diversity in our workforce and to dual-career couples.
UMaine is located in beautiful Central Maine. Many employees report that a primary reason for choosing to come to UMaine is quality of life. Numerous cultural activities, excellent public schools, safe neighborhoods, high quality medical care, little traffic, and a reasonable cost of living make the greater Bangor area a wonderful place to live. Learn more about what the Bangor region has to offer here.
Required:
- 60 credits or more of higher education or equivalent work experience and training; and three years administrative support experience.
- Experience in office settings, performing a variety of routine to non-routine clerical and administrative support responsibilities and tasks.
- Ability to communicate effectively using oral, written and electronic methods.
- Proficiency with computer programs such as Microsoft Excel, Word and PowerPoint, as well as Google Drive and document management software.
- Ability to work independently and manage multiple tasks in an autonomous work environment as well work effectively as part of a team, and able to achieve and document measurable results.
- Demonstrated knowledge of and skills in report preparation.
- Ability to maintain moderately complex databases.
- Demonstrated computer skills including MS Word, Excel, WordPress, Social media management, Graphic design and internal database applications.
- Exemplary and timely customer service skills.
Preferred:
- Knowledge of University of Maine Cooperative Extension and its educational programs.
- Experience with UMaine's General Ledger and MaineStreet systems.
- Ability to maintain moderately complex databases.
- Experience working with diverse audiences; knowledge of diversity, equity and inclusion; and understanding of equal opportunity, affirmative action and civil rights policies.
Materials must be submitted via "Apply For Position" below. You will need to create a profile and application; upload:
1.) a cover letter which describes your experience, interests, and suitability for the position
2.) a resume/curriculum vitae
3.) contact information for three professional references
You will also need to submit the affirmative action survey, the self-identification of disability form, and the self-identification of veteran status forms. Incomplete application materials cannot be considered. Materials received after the initial review date will be reviewed at the discretion of the University.
Search Timeline is as follows:
Review of applications to begin: January 12, 2024
Interviews to begin no earlier than: January 19, 2024
Tentative start date: February 19, 2024
For questions about the search, please contact search committee chair Jason Lilley at Jason.lilley@maine.edu or (207) 781-6099.
The successful applicant is subject to appropriate background screening.
In complying with the letter and spirit of applicable laws and pursuing its own goals of diversity, the University of Maine System does not discriminate on the grounds of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability physical or mental, genetic information, or veterans or military status in employment, education, and all other programs and activities. The University provides reasonable accommodations to qualified individuals with disabilities upon request. The following person has been designated to handle inquiries regarding nondiscrimination policies: Director of Equal Opportunity, 127 Alumni Hall, Orono, ME 04469-5754, 207-581-1226, TTY 711 (Maine Relay System).
