Address
Form of workThe University of Southern Maine's Department of Exercise, Health, and Sport Sciences is seeking an Administrative Specialist to join their team.
The Department of Exercise, Health, and Sport Sciences offers degrees in Athletic Training, Exercise Science, and Recreation and Leisure Studies with a concentration in Therapeutic Recreation, Health Sciences. These innovative programs offer students the opportunity to gain clinical experience while using the most advanced athletic training and exercise science equipment available. The Department offers accredited, professional programs that provide a quality learning environment through content-rich curricula, student-faculty interactions, and active learning experiences to emphasize the application of knowledge. To learn more click here.
This Administrative Specialist position pays $18.22/hour (non-negotiable) for a new hire or the appropriate transfer rate for a current employee with the University of Maine System. This is a full-time position located on our Gorham Campus.
The ability to maintain confidentiality, exercise sound judgment, and work independently and in a team environment while maintaining attention to detail are essential. The successful candidate will be well-organized and possess excellent written, phone and verbal communication skills and act professionally while working with others. The Department utilizes various data systems and web platforms and requires someone with the ability to navigate such systems.
This position provides a terrific opportunity to pursue a Bachelor's or advanced degree through the university's generous tuition waiver benefit.
The University of Southern Maine is committed to developing a diverse faculty, staff, and student body. It embraces an inclusive campus community that values the expression of differences in ways that promote excellence in teaching, learning, personal development, and institutional success. Our Office of Equity, Inclusion and Community Impact supports the University of Southern Maine's DEIA and Community Impact focused departments, committees, groups, projects, training, and events. USM encourages women, veterans, individuals with disabilities, and people from diverse racial, ethnic, and cultural backgrounds to apply.
We live our USM Service Promise, "Student Focused Every Day" and we are looking for employees who understand that promise and support our values: Respect & Care, Integrity, Equity and Responsiveness.
The University of Southern Maine provides a highly competitive benefits package that includes: Paid Time Off (Holidays, Vacation, & Sick), Health Insurance, Dental Insurance, Vision Insurance, Life Insurance, Short and Long Term Disability Insurance, Tuition Waiver Program for Employee & Dependents, a 403(b) Retirement Plan, and more.
Some of the responsponsiblities of the position include but are not limited to:
- financial purchasing: purchase all necessary items and services for the department including obtaining written approvals and communications with vendors and strategic procurement
- ensure proper procedures are followed to close out the end of fiscal years
- work with strategic procurement and risk management on any vendor contracts needed
- monitor financial activity and coordinate with CSTH financial manager to ensure we are within our budget and move money to appropriate account lines
- scheduling meetings and taking minutes when necessary
- assigning faculty advisors for new students
- enrolling students into classes (e.g., overrides)
- creating fall, winter, spring and summer part time and overload contracts
- organizing graduation certification forms for approval by faculty advisors
- submitting change of major and DPR updates and entries
- monitoring students DPR updates to ensure proper modules are activated
- helping to organize department curriculum and peer committee assignments
- helping to organize retention events
- contacting vendors for calibrations of equipment
- updating marketing materials
- preparing for open houses
- High school diploma or equivalent (G.E.D.) or international degree equivalency
- 2+ years of administrative support experience
- Excellent communication and customer service skills
- Demonstrated computer proficiency.
To apply materials must be submitted via "APPLY FOR POSITION" at the bottom of the job posting or at USM Jobs.
You will create an applicant profile and complete an application and upload a cover letter and resume/curriculum vitae. Finalist candidates will be asked to provide a list of the names and contact information for references.
We will examine candidate packages on an ongoing basis as they are submitted.
All applications must be received by March 26, 2024.
We are not able to consider applicants who require Visa sponsorship support.
Appropriate background screening will be conducted for the successful candidate.
In complying with the letter and spirit of applicable laws and pursuing its own goals of diversity, the University of Maine System does not discriminate on the grounds of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability physical or mental, genetic information, or veterans or military status in employment, education, and all other programs and activities. The University provides reasonable accommodations to qualified individuals with disabilities upon request.
The following person has been designated to handle inquiries regarding nondiscrimination policies: Director of Equal Opportunity, 5748 Boudreau Hall, Room 101, Orono, ME 04469-5754, 207-581-1226, TTY 711 (Maine Relay System).
