Administrative Specialist

Job Summary

Responsible for field documentation flow, accuracy, and accountability to Houston.  Supports project employees with company related needs working with human resources, accounting, and payroll.  Deals with vendors, sub-contractors and maintains all ground permits.  Provides general administrative assistance for the Project.

Major Responsibilities/Activities

1. General

• Directs daily work activities of project field office staff, maintains supplies, and correspondences.
• Key client point of contact at project field office
• Administer the cash flow from petty cash, verifying that purchases are acceptable, and approved by the Superintendent. Maintain the accountability of the expense log.
• Dealing with the public. Calling Houston HR for backup, or calling the law, depending on the situation
• Key point of contact for Foremen regarding administrative needs, issues, concerns

2. Yard 

• Setting up the warehouse yard
• Dealing with the permitting of local, county, and state
• Utility/power supply needs

3. Payroll 

• Ensuring proper hiring procedure is being administered
• Ensure there are no un-authorized hires
• Ensure work time is turned in each and everyday
• Liaison between payroll department and craft employees regarding pay questions and concerns

4. Procurement 

• P-Card – making sure material(s) are received, receipts processed and coded on the P-Card site.
• Oversee the vendor invoicing that it has been processed, entered, and received in JDE software.
• Work with Houston on the Docusphere system, when there is an error in an invoice being paid.

5. Invoicing 

• Work with Engineers that the sub-contractor invoicing is accurate and are not held up for payment in Docusphere and if so, why.

Job Dimensions

1. Company Assets- Work with Houston, Superintendents, Project Engineers and Equipment Trackers daily to ensure all company assets are accounted for and needed on the project.

2. Revenue- Help track and allocate the cost to reflect an accurate revenue report.

3. Capital Expenditures 

4. Budget Responsibility- Work with Superintendents, and Project Engineers to forecast accurate project costs.

5. Financial Responsibility- Work with the Project Controls department, Project Manager, Superintendents, and Project Engineer to provide an accurate cost to date, forecast, and budget through out the project.

Basic Qualifications: 

• High School Diploma/equivalent
• 1-3 years of experience in job related duties
• Ability to handle stressful/ fast paced work environment 
• Ability to lift 50lbs

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of employees so classified. All employees may be required to perform duties outside of their normal responsibilities from time to time, as needed.

EEO Statement:

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Third Party Agency Notice:

Primoris will not accept any unsolicited resumes from any third-party recruiting agencies either domestic or international. Primoris nor its subsidiaries will be responsible for any fees from the use of any unsolicited resumes either through our ATS or via electronic mail systems from any agency representative or agency consultant unless your firm is an approved vendor partner with a current executed agreement.