Coastal Resources Program Specialist 1 -3 (Administrative)

Position: Coastal Resources Program Specialist 1 – 3 (Administrative)

Agency: Coastal Protection and Restoration Authority (CPRA)

Division: Executive/General Services 

Office Location: 150 Terrace Avenue, Baton Rouge, LA 

For recruitment purposes, applicants who are within 90 days of graduating with a baccalaureate degree will be allowed to apply for this position.

This position may be filled as either a Probational or a temporary Job Appointment. If filled as a Job Appointment, there is a possibility that this position may later be converted to a Probational Appointment should funding become available.

Responsibilities: 

• Pays invoices with the state issued purchase card (P-card) 
• Verifies funding for purchases to ensure that federal and state match information is accurate
• Maintains CPRA’s Boater Safety Program 
• Enters contracts and purchase orders into the LaGov Procurement System

• Reviews and recommends payment of invoices for contracts and services 
• Assists with:

• Attends departmental and other state agency meetings and conferences to stay abreast of changes in departmental processes and state laws

Required Skills: 

• Intermediate Microsoft application skills (Word, Excel, Outlook etc.) 
• Detail Oriented 
• Organized 
• Quick learner 
• Self-motivated
• Able to prioritize work
• Able to work collaboratively as well as autonomously
• Able to multi-task 

 An ideal candidate will possess the following competencies:

• Focusing on Customers - The ability to serve the needs of those who support and/or rely on the services provided.
• Communicating Effectively - The ability to relay information correctly and appropriately to connect people and ideas.
• Demonstrating Initiative - The ability to assess information and take action independently to help the organization achieve its goals.
• Thinking Critically - The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.
• Following Policies & Procedures - The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.

As part of a career progression group, vacancies may be filled from this recruitment as a Coastal Resources Program Specialist 1, 2, or 3 depending on the level of experience. The maximum salary for CRPS 3 is $78,624 annually. This position is eligible for premium pay. 

Below are the bi-weekly minimum hire rates established for this position in accordance with CPRA’s Special Entrance Rate Policy:

                Coastal Resources Program Specialist 1                  $1,672.80

                Coastal Resources Program Specialist 2                 $1,789.60

                Coastal Resources Program Specialist 3                 $1,915.20

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

Official transcripts will be required upon hire.

*Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. *

Louisiana is a State as Model Employer for individuals with disabilities.

If you have any questions, you may contact:
  Rachel Dunbar, Human Resources Specialist

P.O. Box 44027

Baton Rouge, LA 70804

CPRA.HumanResources@la.gov

FUNCTION OF WORK:
To provide assistance to higher level staff in a major environmental program in implementing a wide range of administrative functions within a division with an operating budget of approximately $30 to $55 million, and/or to serve as the contract manager for a very large/very complex project or feasibility study to create, restore, enhance, protect, and preserve the state's coastal wetlands, marshes, flood plains, and other natural resources vital to the state's economy and/or the safety of its citizens (private, public, institutional, industrial, and governmental).
 
LEVEL OF WORK:
Entry.
 
SUPERVISION RECEIVED:
Usually direct from a Coastal Resources Program Supervisor, but may receive supervision from higher-level personnel.
 
SUPERVISION EXERCISED:
None.
 
LOCATION OF WORK:
Coastal Protection and Restoration Authority. Other locations may be approved by SCS.
 
JOB DISTINCTIONS:
Differs from a Coastal Resource Program Specialist 2 by the absence of assignment to programs or projects of a larger and/or more complex scope.

Assists higher level staff in planning, developing, managing, and implementing purchase orders, services, contracts, and/or construction contracts for moderately complex programs and projects.
 
 Assists higher level staff in developing contract and/or bid proposals and required paperwork for review prior to departmental approval process, and assists in the management and monitoring of such contracts.
 
 Assists in securing professional services for projects or programs, including support services (e.g., warehouse space, office space, helicopter services, etc.) Prepares necessary scope of services, budgets for work products, defines deliverables, defines proper contractor expertise, and required forms for processing through departmental approval process.
 
 Assists higher level staff in preparing paperwork for routine division purchases; reviewing invoices for payment; logging items into the LaGov computer system; receiving purchases, supervising storage in the division's central supply area, and disbursing supplies as needed; assisting with the division's annual inventory and locating missing equipment; and assisting in the purchase and maintenance operations of the division's vehicular and boat fleet.
 
Assists with management of the telecommunication systems by reporting network, phone, and computer issues, ordering new services, troubleshooting phone and computer issues for all staff, and obtaining quotes for hardware and software
 
 Assists in development of cost share agreements in cooperation with federal agencies for funding of projects, programs, and studies and assists in coordinating changes to cost share agreements.
 
 Assists in the preparation of comprehensive requested and required reports on contractual, grant, purchasing, vehicle and boat fleet, fiscal matters, and others as required.
 
 May require some in-state travel.