Administrative Specialist

POSITION SUMMARY
Provides a high level of administrative support to Chief Executive Officer, acts as a liaison with other departments and works closely with department coordinators/managers/directors, CEO direct reports, and leadership team in coordinating activities and special projects. Responsibilities are characterized by a variety of administrative activities with minimal supervision that require the use of independent judgment and confidentiality to prepare correspondence, reports, documents and essential research and analysis of data.

• Provides extensive administrative assistance including agenda preparation, board minute preparation, placing and having food orders for meetings, other duties, and attends monthly Board of Directors’ meetings.
• Assists with activities involved in developing, planning, directing, and evaluating a wide variety of organizational projects.
• Assists in the development and maintaining strategic plan as approved by the Board of Directors.
• Maintains the CEO appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Plans, schedules, and coordinate staff meetings and events as requested by the CEO.
• Provides updates on organizational projects as directed by the CEO as well as follow-up to monitor the progress of planned improvement implementation to assure timely action, appropriate management support, and achievement of expected benefits.
• Coordinates with related departments and functions to assure appropriate information flow and understanding of overall process improvement direction.
• Identify issues, problems or opportunities and determine appropriate course of action.
• Represents the CEO by attending meetings as requested.
• Performs related or similar duties as required or assigned.

• Minimum of an associate degree in office management, business office administration or similar program
• Three (3) years of experience in the capacity of an Administrative Specialist, preferably in a medical office setting
• Ability to coordinate, prioritize, and manage a variety of diverse and complex tasks and systems
• Strong analytical and critical thinking skills; ability to assess challenges and develop creative, effective solutions
• Exceptional organization skills and high level of attention to detail
• Proficiency with Microsoft Office applications (Word, Excel, Outlook, PowerPoint)