Administrative Secretary

ADMINISTRATIVE SECRETARY

PURPOSE OF THE POSITION: To assist with a variety of administrative tasks. To contribute to the efficiency of the overall organization by ensuring assigned administrative duties are carried out timely and efficiently.

SUPERVISOR: Director of Administration

QUALIFICATIONS:

• Proven experience as Administrative Secretary or similar administrative role
• Proficient in MS Office and “back-office” software
• In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of community action programs
• Familiarity with basic research methods and reporting techniques
• Excellent organizational and time-management skills
• Outstanding communication and negotiation abilities
• Integrity and confidentiality
• High school diploma and five years of experience as an Administrative Secretary or similar administrative role; or Associates degree in business administration or related field with 3 years of proven experience as an Administrative Secretary or similar administrative role

DUTIES INCLUDE:

• Assists in planning appointments, annual awards dinner, board meetings, special events, conferences etc.
• Attend meetings and keep minutes
• Receive and screen phone calls and redirect them when appropriate
• Make travel arrangements for executives
• Handle confidential documents ensuring they remain secure
• Prepare invoices or financial statements and provide assistance in bookkeeping
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost- effective orders
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports
• Assist Director of Administration
• Serve as primary contact with Eastern Data and Cobb Technologies
• Other duties as assigned

Hampton Roads Community Action Program is an Equal Opportunity Employer

Job Type: Full-time

Pay: $36,914.00 - $38,934.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No weekends

Education:

• High school or equivalent (Required)

Experience:

• Customer service: 1 year (Preferred)
• Administrative: 3 years (Required)

Work Location: In person