Administrative Coordinator,Rc

Job Summary:

We are seeking a motivated, experienced Administrative Coordinator to join our growing organization. The Administrative Coordinator will support the Refugee and Immigrant Services Department and will play a key role in streamlining the department’s workflow by performing administrative and clerical duties and assisting other team members as needed.

Essential Functions:

• Provide assistance to staff, managers, and senior-level officers as needed
• Organize meetings and meeting schedules
• Answer and direct telephone calls
• Manage and purchase office supplies and equipment, and monitor and track small purchases
• Monitor and direct incoming mail; prepare outgoing mail for pickup
• Greet visitors and clients to the office, directing to the correct location
• Perform general administrative, clerical, and executive support tasks to ensure organizational sustainability
• Handle office tasks, such as filing, generating reports and presentations, and setting up meeting.
• Assist with coordination and planning for virtual and in-person meetings and events Collaborate with directors to devise and implement strategic administrative improvements
• Create reports, prepare presentations, and write letters
• Coordinate the use and organization of office space.

Qualifications:

• Associate degree or High School Diploma, and 1-3 years of progressively responsible administrative support or office management experience or an equivalent combination of education and experience.
• Intermediate level of experience with productivity tools, such as Microsoft Office Suite.
• Familiarity with office equipment, such as fax machines, copy machines, and phone systems
• Comfort using business email system, such as Microsoft Outlook
• Highly organized and able to create an organized and easy-to-follow system for others
• Ability to handle multiple tasks and duties simultaneously
• Independently motivated, with the ability to take on tasks and duties without immediate direction
• Uses logic and reasoning to understand, analyze, and evaluate situations and exercise good judgment to make appropriate decisions.
• Develops and maintains cooperative and professional relationships with team members and clients, effectively handles inquiries from clients and donors
• Excellent written and verbal communication skills
• Highly organized and detail-oriented

Preferred Skill:

• Fluency in English required; bilingual capacity in Dari or Pasto preferred