Administrative Coordinator Of Student Services - Childersburg

Salary: $45,404.00 - $61,480.00 Annually
Location : Childersburg, AL
Job Type: Full-Time
Job Number: 03735
College/Division: CACC-501100-Student Records
Opening Date: 12/07/2023
Closing Date: 12/21/2023 2:00 PM Central
Campus Location: Central Alabama Community College
Position Summary
The Administrative Coordinator of Students Services facilitates comprehensive Student Services processes. The Coordinator coordinates and assists with pre-college orientation, admission processes, registration, retention, advising, and success coaching as well as maintenance of Student records. The Coordinator evaluates transcripts as needed, assists with ADA. This position will also perform duties as necessary for the administration of all federal, state, and local financial aid programs.
This position will be based at Central Alabama Commjunity College's Childersburg campus:
34091 U.S. Highway 280
Childersburg, AL 35044
Compensation: Schedule E $45,404 - $61,480
Essential Duties and Responsibilities

1. Serves as an academic success coach for students.
2. Assists students with career exploration and selecting a career path.
3. Assists with student records, proctoring tests and exams, and ensuring reasonable accommodations are provided for students with documented disabilities.
4. Assists with the delivery of prescribed ADA services.
5. Assists with textbooks in alternative formats to students with disabilities in adherence to copyright laws and protocol.
6. Assists with College compliance with the Americans with Disabilities Act of 1990 (as amended) and Title 504 of the Vocational Rehabilitation Act of 1973 (as amended) for students.
7. Maintains a collaborative and highly professional relationship with faculty, staff, and students.
8. Consults with the Dean of Students and college administration on ADA compliance issues and risk mitigation as related to ADA compliance.
9. Serves as a point of contact, when needed, for applicants and students and assists student in completing the admission process and registration.
10. Assists students with applications for graduation and performs degree audits as needed.
11. Assists with Student Services functions, including: recruiting, pre-college orientation, enrollment processes, dual enrollment, registration, withdrawals, and student verification.
12. Coordinates student activities as directed and serves as a club or organization sponsor as assigned.
13. Travels throughout service area as needed to assist with Student Services events and duties as assigned.
14. Evaluates transcripts for students as needed.
15. Assists students regarding Alabama Transfers articulation agreement as needed.
16. Assists students with the financial aid process to include receiving applications and responding to questions from current and prospective students.
17. Assists students with completing financial aid applications including responding to questions to prospective, new, and continuing students.
18. Participates in and assists with professional development for faculty, staff, and community stakeholders as assigned.
19. Serves on standing committees and attends college meetings as assigned.
20. Submits weekly schedules and Student Services tracking forms and enrollment and Student Services data in timely manner as directed.
21. Adheres to the policies, rules and standards of Central Alabama Community College, Alabama Community College System, accrediting agencies and federal regulatory bodies.
22. Ensures institutional compliance with the Family Educational Rights and Privacy Act (FERPA).
23. Prepares required reports as required by Central Alabama Community College, the Alabama Community College System, and other regulatory agencies.
24. Performs other duties as assigned and as related to Student Services division.
25. Assists with administration of the CRM (Target X) in data management and protocols.
26. Assists with National Student Clearinghouse submission as needed.
27. Assists with Beginning and End of Term processes as needed.
28. Aids in all areas within Student Services or for other departments as assigned.

Qualifications

1. Bachelor's Degree from an accredited institution is required.
2. Ability to maintain confidentiality is required.
3. Ability to use sound and professional independent judgment and make solid decisions based on policy and established processes is required.
4. Ability to work flexible hours is required.
5. Ability to establish and maintain an effective working relationship with students, co-workers, and the public is required.
6. Ability to work and travel to all campus locations and travel to attend conferences for professional development is required.
7. Ability to organize and prioritize work is required.
8. Proficiency using Microsoft Word and various types of computer software packages is required.
9. Ability to read, comprehend, and apply local, state and federal regulations is required.
10. Exceptional listening, verbal, written, organizational, time management, and interpersonal skills are required.
11. Ability to multitask and be flexible is required.
12. Ability to provide exceptional customer service is required.
13. Professional appearance and demeanor are required.
14. Valid driver's license is required.
15. Experience in enrollment services and Student Services in higher education is required.
16. Experience in academic advising and academic support services is preferred.
17. Master's Degree from an accredited institution is preferred.
18. Experience using transfer articulation agreements in advising students is preferred.
19. Experience in educational software information systems is preferred.

Application Procedures/Additional Information
Applicants must meet the minimum qualifications and must submit a completed application through the ONLINE application system in order to be considered for the position. It is the sole responsibility of the applicant to ensure the application is complete and all required documentation is attached. Application material may not be submitted by fax or email.
A complete application consists of the following:
1. Completed online application form.
2. Current resume.
3. College transcripts, if applicable. (copies will be accepted; if employed, it is the responsibility of the employee to furnish official transcripts to CACC within 30 days of employment). NOTE: To qualify, the transcript(s) must include your name, the name of the institution, and confirm that the degree required for the position was conferred (date received).
Applicants must travel at their own expense. Central Alabama Community College will make reasonable accommodations for qualified disabled applicants or employees. The College reserves the right not to fill the position in the event of budgetary or operational constraints. Incomplete application packets will eliminate the possibility of an interview. It is the sole responsibility of the applicant to ensure his or her application packet is complete. Once submitted, all applications become the property of CACC. Requests for copies of application materials, including transcripts, will be denied by the College.
Central Alabama Community College is an active participant in the Employment Eligibility Verification Program (E-Verify). E-Verify electronically confirms an employee's eligibility to work in the United States as required by the Department of Homeland Security.
Equal Opportunity Employer - Central Alabama Community College is an equal opportunity employer. It is the official policy of the Alabama Community College System and Central Alabama Community College that no employee or applicant for employment or promotion, on the basis of race, color, disability, sex, religion, creed, national origin, age, or other classification protected by law be excluded from participation in, be denied the benefits of, or be subject to discrimination under any program, activity, or employment. Furthermore, no qualified individual with a disability shall, on the basis of disability, be subject to discrimination in employment or in connection with any service, program, or activity conducted by the College. Central Alabama Community College will make reasonable accommodations for qualified disabled applicants or employees.
Central Alabama Community College is accredited by the Southern Association of Colleges and Schools Commission on Colleges to award the Associate in Arts degree, Associate in Science degree, Associate in Applied Science degree, Associate in Occupational Technology degree, and certificates. Contact the Southern Association of Colleges and Schools Commission on Colleges at 1866 Southern Lane, Decatur, Georgia 30033-4097 or call (404) 679-4500 for questions about the accreditation of Central Alabama Community College.
In accordance with Alabama Community College System Policy and guidelines, the applicant chosen for employment will be required to sign a consent form and to submit a non-refundable fee of $24.40 for a criminal background check. Employment will be contingent upon the receipt of a clearance notification from the criminal background check.
Central Alabama Community College reserves the right to withdraw this job announcement at any time prior to the awarding the position. More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process.
More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process.
Sick Leave
All regular full-time non-instructional staff earns one day of sick leave which is the equivalent of 8 hours of sick leave per month. Unused sick leave is rolled over to the following year. Upon retirement, employees are allowed to convert unused sick time into service time for the purpose of retirement. Further retirement benefits may be found on this page under Alabama Teacher's Retirement.
8 hours per month
(may accumulate an unlimited number)
Annual Leave
All regular full-time non-instructional staff earn annual leave per month. A complete description of leave benefits can be found with the Human Resources office.
0-4 years 8 hours per month
5-9 years 10 hours per month
10-14 years 12 hours per month
15-19 years 14 hours per month
20+ 16 hours per month
(may accumulate up to 480 hours)
Personal Leave
All regular full-time non-instructional staff earns up to two (2) regularly scheduled workdays of personal leave per leave year.
Unused Personal Leave converts to sick leave if not used.
(converts to sick leave at the end of August each year if not used)
Professional Leave
Up to 10 days a year of professional development leave with pay may be granted by the President.
Holidays
New Year's Day
Martin Luther King/Robert E. Lee Birthday
National Memorial Day
Independence Day
Labor Day
Veterans Day
Thanksgiving Day
Day after Thanksgiving Day
Christmas Eve
Christmas Day
15 (5 locally assigned)
Contracted Work Days
260
Retirement
The TRS was established in 1939 to provide benefits to qualified persons employed by state-supported educational institutions. Responsibility for the management and administration of the TRS is vested in its Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA. The TRS is a defined benefit plan qualified under Section 401(a) of the Internal Revenue Code. For more information visit All regular full-time and part-time employees (non-temporary and non- student) who work at least 20 hours per week are required to participate in The Teachers' Retirement System of Alabama.
Tier I - Pays 7.50% monthly. State matches 12.59% (effective 10/01/22)
Tier II - Pays 6.20% monthly. State matches 11.44% (effective 10/01/22)
Law Enforcement Officers:
Tier I-Pays 8.50% monthly. State matches 12.59%(effective 10/01/22)
Tier II- Pays 7.20% monthly. State matches 11.44% (effective 10/01/22)
Health Insurance
PEEHIP, established in 1983, provides health insurance benefits for active and retired education employees and is governed by the PEEHIP Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA. For more information visit
Premium amounts:

• Single $ 30
• Family (without Spouse but with dependents) $ 207
• Employee + Spouse (no dependents) $ 282
• Family (with Spouse and dependents*) $ 307

*Includes $100 per month spousal surcharge Note: The spousal surcharge does not apply to spouses who are independently eligible for PEEHIP.
Tobacco Usage Premium

• Member $ 50
• Spouse $ 50

The tobacco premium applies only to the PEEHIP Hospital Medical and VIVA Health plans. Refer to the section to learn how you and/or your spouse can receive the non-tobacco user discount.
Wellness Premium

• Member $ 50
• Spouse $ 50

The wellness premium applies only to the Blue Cross Blue Shield Hospital Medical Group #14000 plan for non-Medicare eligible active and retired members, non-Medicare-eligible members on LOA or COBRA, and non-Medicare-eligible spouses on active or retired contracts. Refer to the section to learn how you and/or your spouse can receive a wellness premium waiver.
If desired, the employee may elect four options rather than health insurance options to include hospital indemnity, cancer, dental, and vision.
Optional Coverage Plan Premiums

• Cancer, Indemnity, and Vision Single or ...