Administrative Support Coordinator

This position offers a Competitive Salary, annual Bonus opportunity a Rich benefits plan including Company Paid Medical, Dental, & Life insurance, a 401(k) w/ employer match, Paid Holidays & Paid Time Off (PTO).

Position Responsibilities

Answer, screen, & process all incoming calls &r messages for managers & staff.

Greet customers & represent Ci in an outgoing, positive manner.

Maintain equipment repair log.

Monitors distribution of customer equipment & parts

Coding vendor invoices & packing lists.

Collection of work orders from technicians

Review all work orders & provide pricing according to contracts & price agreements.

Assist in annual reconciliation & counting of inventory.

Assist & coordinate customer billing.

Reconciliation of petty cash monthly

Monitor Technicians Time Entry Daily & Process Bi-Weekly

Prepare complex data & summarize same through spreadsheets, graphs, reports & other documentation.

Miscellaneous typing, word processing, filing, order tracking for branch manager.

Other duties as assigned.

Physical requirements: This role requires the ability to lift & carry packages on a regular basis that may weigh up to 15 lbs. Applicants must have the ability to walk frequently during the day while carrying the packages to other locations in the office.

Qualifications

This position requires the skills & knowledge normally obtained through the successful completion of a high school degree. Associates Degree, or some college/business courses preferred.

Requires 4+ years minimum related experience, preferably in an administrative capacity with progressive responsibility.

Basic understanding of cost & revenue from an accounting standpoint required

Basic accounting skills preferred for billing purposes.

Must demonstrate strong interpersonal skills dealing with greeting customers in person & on the telephone. Must speak clearly & professionally.

Must type a minimum of 55 words per minute.

Requires strong computer skills. Including creation of various reports & complex spreadsheets. Must be proficient in entire Microsoft Office Suite with a strong focus on Excel & Word. Microsoft Dynamics AX Experience also preferred.

Effective communicator, both written & oral.

Capable of dealing with internal & external clients in a tactful & professional manner.

Must be able to work under pressure & tight deadlines.

Ability to be self-motivating a necessity.

Job Type: Full-time

Pay: $22.00 - $23.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• Are you able to type 55 words per minute (WPM)?

Education:

• High school or equivalent (Required)

Experience:

• Microsoft Excel: 2 years (Required)
• Administrative Experience: 4 years (Required)

Work Location: In person