Administrative Coordinator Iii - Emergency Medicine

Scheduled Hours

40

Position Summary

Provides administrative program support for the day-to-day medical student, internal and external resident and fellow rotators. Assists with the coordination of educational activities. Assures program compliance with regulatory agency standards and maintains essential documentation required for program viability. Functions as a liaison between rotators, departments, attending physicians, administration and outside institutions.

Job Description

Primary Duties & Responsibilities

• Reviews applications of rotation requests, schedules and coordinates rotation schedules.
• Coordinates educational services: conference schedules, evaluations, interoffice activities related to the program.
• Provides information, support and problem solving for faculty and students during rotations.
• Maintains database for educational purposes which includes tracking of evaluations, historical data and procedures. May be responsible for maintaining website updates.
• Provides administrative support, correspondence and administrative materials required for the program.
• Maintains templates associated with rotations.
• Assist course director with scheduling elective experiences at fire based EMS agencies, third service EMS agencies, EMS education programs, 911 dispatch centers, ride along shifts with fellows/faculty, and other EMS activities.
• Organizes travel arrangements for any speakers.
• Develops and maintains communications with community liaisons.
• Administers surveys required for resident rotators.
• Assists with setting up attendance tracking each semester.

Working Conditions

• This is a hybrid work position requiring some days on campus depending on workload needs and deadlines.

Preferred Qualifications

• Associate’s Degree.
• Canvas experience.
• Ability to learn computer web programs relating to educational needs.
• Excellent organizational/multi-tasking skills.

Required Qualifications

High school diploma or equivalent high school certification and five years of experience in an office or administrative support position or Bachelor's degree and two years of experience in an office or administrative support position.

Grade

G09-H

Salary Range

$22.92 - $35.49 / Hourly The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.