Address
SalaryBrokerage & Investments (B&I) is a dynamic and engaging part of the Personal Investor division. We’re made up of five core departments: Investment & Trading Services (ITS), Specialty Brokerage Operations (SBO), Education Savings, Investment Product and Platform Transitions. Combined, we own (1) the core brokerage services underpinning everything we do in Personal Investor and (2) the investment product offer for our 9 million retail direct clients. Through these responsibilities, B&I has a unique and distinct purpose—to fuel unmatched outcomes for our clients through our brokerage and investment expertise, disciplined offer, and scalable delivery.
This Administrative Associate role supports (1) the Head of B&I (2) the B&I Chief of Staff and (3) the Platform Transition Program. This person also plays a critical role in engaging across the teams of Administrative Associates supporting the rest of B&I, our key business partners, and the rest of the Personal Investor Leadership Team.
As an Administrative Associate, you will:
- Manage calendars for aligned leaders and departments.
- Organize and coordinate events (including full day / multi-day on-sites and offsites).
- Arrange travel, manage expense reports, and order department office supplies.
- Maintain department distribution lists.
What it takes
- Minimum of 3 years administrative or related experience, preferably in a medium to large size organization
- High school diploma or an equivalent combination of training and experience; Associate degree or related degree preferred
- Follow established procedures and guidelines, with opportunity to exercise independent judgment.
- Experience with Microsoft Office products.
- Strong organizational and interpersonal skills.
- Ability to take direction, be adaptable, and balance multiple priorities.
- A positive and collaborative demeanor.
Special Factors
Sponsorship
Vanguard is not offering visa sponsorship for this position.About Vanguard
We are Vanguard. Together, we’re changing the way the world invests.
For us, investing doesn’t just end in value. It starts with values. Because when you invest with courage, when you invest with clarity, and when you invest with care, you can get so much more in return. We invest with purpose – and that’s how we’ve become a global market leader. Here, we grow by doing the right thing for the people we serve. And so can you.
We want to make success accessible to everyone. This is our opportunity. Let’s make it count.
Inclusion Statement
Vanguard’s continued commitment to diversity and inclusion is firmly rooted in our culture. Every decision we make to best serve our clients, crew (internally employees are referred to as crew), and communities is guided by one simple statement: “Do the right thing.”
We believe that a critical aspect of doing the right thing requires building diverse, inclusive, and highly effective teams of individuals who are as unique as the clients they serve. We empower our crew to contribute their distinct strengths to achieving Vanguard’s core purpose through our values.
When all crew members feel valued and included, our ability to collaborate and innovate is amplified, and we are united in delivering on Vanguard's core purpose.
Our core purpose: To take a stand for all investors, to treat them fairly, and to give them the best chance for investment success.
How We Work
Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.
