Administrative Associate

Job Summary

Provide administrative, clerical, and secretarial support to the Department of Performing Arts. The Administrative Associate is the first contact for faculty of the Department, and the 1,900 students enrolled in performing arts classes every term. The position requires an engaging, detail-oriented individual who can stay poised in a busy office. The ideal candidate will also have secondary skills in social media marketing, copy review, visual storytelling, database management, communications, event planning, website maintenance, or some other area applicable to the mission of the department.

Essential Functions

• Meet and greet students, faculty, and visitors.
• Attend special events such as dance day, student admitted days, and other recruiting events.
• Answer telephones and provide department information or forwarding to the appropriate faculty member.
• Work with Program Directors to create the season brochure.
• Manage practice room electronic access.
• Set up and coordinate meetings, conferences, and employment search committee scheduling.
• Update the Department's Marketing, social media, website and event listings as needed.
• Other duties as assigned.

Required Qualifications

• Minimum of a Bachelor's degree.
• Minimum of 2 years of relevant experience.
• Strong interpersonal, communication, and organizational skills
• Experience with Microsoft Office (Word, Excel, PowerPoint, Teams, and Outlook) and web-based systems.
• Effective problem-solving and decision-making skills.
• Ability to multi-task and follow through on tasks and projects with self-direction.

Preferred Qualifications

• Experience with template editor app for creating social media graphics and presentations.
• Experience managing CRM systems.
• Strong interest and/or experience in any area of Performing Arts

Location

• University City – Philadelphia, PA

Additional Information

This is a Part-timeTemporary position classified as Non-exempt. The offered pay is based on the successful candidate’s qualifications and experience, department budget, and an internal equity review.

For information on our benefits offerings please review the Per Diem/Casual/Temporary Benefit Fact Sheet.

Special Instructions to the Applicant

Please make sure you upload your CV/resume and cover letter when submitting your application.

Review of applicants will begin once a suitable candidate pool is identified.