Administrative Assistant/Travel Clerk

The Administrative Assistant/Travel Clerk will provide ongoing support to the Human Resources Department and offer administrative support throughout the office to cover various duties as assigned. The ideal candidate will be driven, detail oriented, efficient, and have strong, demonstrated communication and follow-up skills.

Essential Duties

· Perform general clerical duties

· Assist in maintaining HR personnel files and other filing system records

· Answer telephone calls and assist with inquires

· Provide administrative support to ensure efficient operation of the office

· Assist with scheduling appointments and managing calendars

· Prepare and modify documents including correspondence, reports, drafts, memos, and emails

· Offer proofreading and policy writing support to HR Manager

· Coordinate and maintain records for staff office space, phones, parking, and other misc. records as assigned

· Assist in resolving administrative problems

· Run administrative errands as needed

· Assist Human Resource Manager with ongoing departmental projects

· Assist in new hire paperwork, onboarding, and personnel file construction

· Greet incoming candidates, customers, clients, and business partners

· Assist with recruitment efforts including but not limited to, attending job fairs alongside HR Manager, scheduling interviews, pre-screening candidates

· Assist with booking travel arrangements, travel changes, and location tracking of staff.

· Coordinate with airlines, rental car agencies, hotels, and other lodging and transportation organizations

· Enter expenses for HR department into accounting software

· Coordinate with project management team to determine travel needs

Required Skills

· Advanced experience with Microsoft Office programming

· Experienced utilizing Microsoft Outlook for tracking, scheduling, notifications, and email communication

· Strong attention to detail

· Strong communication skills and problem-solving capabilities

· High regard for confidentiality and experience handling highly sensitive information

· Basic to intermediate understanding of HR procedures

· Able to follow direction and complete delegated tasks efficiently

Education and Experience

· Required – High school diploma or equivalent

· Required – Some college and/or demonstrated history of professional development progression

· Required – 4 Years of Administrative Experience

· Preferred – Ongoing community involvement

· Preferred – Associate’s Degree

· Preferred – Familiarity with HR policy, regulation, law, and best practice

· Preferred – Experience with travel and lodging arrangement for employees operating internationally

Physical Requirements

· Sitting – 80%

· Standing/Walking – 20%

· Ability to lift up to 25 pounds

Job Type: Full-time

Benefits

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance
• Paid holidays
• Short-term disability insurance
• Long-term disability insurance

Schedule:

• 8-hour shift
• Monday through Friday
• 8am – 5pm

Ability to commute/relocate:

• United States: Reliably commute or planning to relocate to Kalispell, Montana before starting work (Required)

· No Travel Required

Qualifications:
- Previous experience in an administrative role preferred
- Strong data entry skills with high accuracy and attention to detail
- Familiarity with medical office procedures is a plus
- Proficient in using computer software such as Microsoft Office Suite (Word, Excel, PowerPoint) and QuickBooks
- Excellent organizational and time management skills
- Ability to prioritize tasks and meet deadlines
- Strong communication skills, both written and verbal

Note: This job description is not intended to be all-inclusive. The employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

If you are a motivated individual with excellent organizational skills and a passion for providing exceptional administrative support, we encourage you to apply for this position. We offer competitive compensation and benefits packages.

Job Type: Full-time

Pay: From $24.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Kalispell, MT 59901: Relocate before starting work (Required)

Work Location: In person