Construction Administrative Assistant

```Duties```
Job Overview

The Construction Administrative Assistant will provide administrative support to the Office Manager, Project Manager, Estimator, and other Construction Management staff. Assist staff with communicating with vendors and clients, obtaining bids from subcontractors and suppliers, compiling bid packages and requests for bid bonds and insurance reviews, handling contracts and subcontract creation and billings.

Responsibilities and Duties

· Request bid bonds / insurance reviews

· Compile bid packages and prequalification packages.

Perform all duties of contract administration including contracts, bond procurement, and insurance requirements.

· Obtain bid results / send results to bonding company and our employees, obtain bid tabs

· Answer incoming phone calls and respond to emails in a professional manner

· Execute clerical and general office duties including filing, data entry, copying, ordering office supplies, errands and other administrative tasks for special projects as requested

· Prepare forms such as service agreements, subcontracts, bid proposals

· Act as a point of contact for vendors and subcontractors and solicit quotes from them for new jobs

· Subcontract Preparation and Billing

· Maintain Projects in Progress and Projects Completed Lists

· Update and maintain company resumes for key personnel

· Order Office Supplies / facilitate copier maintenance / paper refills

· Errands such as FedEx drop off

· Update Phone List & Projects List

· Employee Packets

· Compile Manuals – Safety, Superintendent

Qualifications

• Excellent computer skills (A MUST)
• Experience in the Construction Industry
• Excellent spelling, grammar, and writing skills
• Skilled with Microsoft Office, especially Excel
• Skilled with Adobe Acrobat
• Ability to plan and see the "big picture"
• Excellent organizational and time-management skills
• Outstanding communication and negotiation abilities
• Excellent problem-solving ability
• A team player with leadership skills
• Experience in project management software is a plus
• Familiarity with quality and health and safety standards
• Ability to read and interpret technical documents and drawings
• Ability to work in a fast-paced environment
• Strong attention to detail
• Ability to work independently and in a team environment

Job Type: Full-time

Pay: $24.00 - $27.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person