Administrative Assistant/Sales Support

We are a quickly growing IT hardware company specializing in used and refurbished equipment. We are seeking a professional, qualified, and motivated individual for the full-time position of Administrative Assistant.

The Administrative Assistant role would primarily be assisting a high-volume sales rep and his team with daily duties which includes all steps in the purchase and sales process.

Duties:

• Accurately process Purchase Orders and Sales Orders into our ERP system.
• Interact with vendors and customers related to quotations, order progress, tracking of shipments, and other critical elements of the purchasing and sales cycle.
• Coordinate logistics for freight pickups to ensure timely and cost-effective transport.
• Compose and send quotes to customers through email, ensuring clarity and professionalism.
• Facilitate all aspects of customer and vendor returns and credits
• Communicate between vendors and warehouse personnel regarding delivery schedules and shipment details.
• Work as a bridge between customers and tech support team on order related issues.

Position Requirements:

• Possesses a dynamic, outgoing personality with a professional demeanor.
• A minimum of 2 years of relevant experience.
• Demonstrates a strong commitment to customer service, thriving in a fast-paced environment.
• Previous experience with ERP systems, inventory management, or transaction processing software is a plus.
• Proficiency in Microsoft Office Suite, with a strong emphasis on Excel, Office, and Outlook.
• Outstanding communication abilities, both verbal and written.
• Proven capacity to effectively multitask.

Job Type: Full-time

Pay: $22.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Compensation package:

• Hourly pay

Schedule:

• 8 hour shift
• Monday to Friday
• No weekends

Ability to Relocate:

• Irvine, CA 92618: Relocate before starting work (Required)

Work Location: In person