Administrative Assistant/Maintenance Coordinator

ADMINISTRATIVE ASSISTANT/ MAINTENANCE DEPARTMENT (CHATSWORTH)

LRS Realty & Management, Inc. (founded in 1988) specializes in the leasing, management, maintenance and sales of single-family residences (houses, condominiums & townhomes), multi-family residences and commercial properties in Los Angeles, Ventura, Orange, San Diego, San Bernardino, Riverside and Kern Counties. Learn more about our firm at lrsrm.com

LRS is an expanding residential and commercial property management company currently seeking a strong Department Administrator to administrate a portfolio of properties. The position requires good organizational skills, attention to detail, integrity, transparency, communication skills, problem solving skills, tech-savviness, time management skills, significant use of memory, initiative and drive. You will be working cooperatively with a wide variety of individuals.

Job Summary: The Maintenance Department Administrative Assistant is responsible to assist our team with the overall administrative management of our maintenance department portfolio and our staff of Field Maintenance Technicians. The assistant will help plan, develop, direct, monitor and support all operational aspects of the maintenance department. This position also offers the opportunity for advancement, not only within the Maintenance Department, but also within the company.

Administrative Duties:

• Maintenance management of a multi-unit portfolio for managed clients (both residential and commercial units).
• Effectively communicate with owners, residents, vendors, in-house staff and field technicians on a daily basis.
• Intake and process maintenance requests per predetermined owner/office protocols.
• Coordinate, assign and schedule field maintenance technicians for maintenance and renovation projects on a daily basis.
• Monitor, process and follow through on property inspections with the in-house inspection staff and the owners.
• Coordinate and complete service requests for non-managed properties and clients as needed.
• Manage special projects/tasks as needed.
• Build and maintain vendor relationships with existing vendors.
• Collect vendor estimates and negotiate vendor contract pricing in the owners' best interest.
• Assign, schedule, and follow through with vendor projects until completion.
• Cultivate new vendors and process/vette their vendor packets for approval.
• Assist with all associated tasks as instructed.

Qualifications:

• Must have at least 2 years of office/professional administrative experience.
• Impeccable ability to prioritize tasks in a fast-paced environment.
• Expert attention to detail and accuracy.
• Extraordinary ability to thrive under pressure.
• Highly adaptable with the strong desire to learn new things in an exciting, ever-changing and challenging industry.
• Seasoned communication and interpersonal skills.
• Exemplary, creative and efficient problem solver.
• Well Versed customer service skills.
• Skilled time management and multi-tasking.
• Outstanding organizational skills.
• Unwavering commitment to the team concept.
• Exceptional work ethic and professional maturity.
• Proactive ability to make informed decisions.
• Must be fluent in the English and Spanish languages.
• AppFolio experience preferred (but not required).
• Property management and/or maintenance experience preferred (but not required).
• HR/Payroll experience preferred (but not required).

Job Type: Full-time

Pay: $20.00 - $26.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Education:

• High school or equivalent (Required)

Experience:

• Administrative Experience: 2 years (Required)

Language:

• Spanish (Required)

Work Location: In person