Administrative Assistant

The Administrative Assistant will provide a variety of office management, data collection, and reporting duties at a community based facility serving adult probationers with a history of criminal behavior and addiction

The Administrative Assistant is most often the first staff person that a visitor/client encounters. Therefore, (s)he should be pleasant, outgoing and welcoming in demeanor and professional in appearance. (s)he is responsible for the flow of information, electronic and paper, to all staff, Courts, Parole, OCY (Old Colony Y) and OCC (Office of Community Corrections) staff

The Administrative Assistant should be available to answer phones, register clients and perform functions as directed by the Program Manager.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Register clients as they enter the Center.
• Answer phones in a professional and courteous manner.
• Organize the flow of information, phone messages, faxes, mail and electronic information to the rest of the staff.
• Maintain an orderly and professional-looking work station.
• Prepare forms, hand-outs, handbooks and other printed material as directed by the Program Manager.
• Order and inventory supplies on a monthly basis as directed by the Program Manager.
• Participate in supervision with Program Manager as needed.
• Attend staff meetings as directed by the Program Manager.
• Work cooperatively with OCC, Probation, Parole, and other agencies at the site.
• Establish and maintain positive working relationship with funding sources and the community-at-large.

REQUIREMENTS:

• Associates Degree in Office Management or similar preferred
• Administrative Assistant experience preferred
• Strong Word and Excel skills are required
• Data entry experience is required
• Ability to interact professionally with clients, staff, and court personnel

Job Type: Full-time

Pay: $19.00 - $20.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift

Pay may depend on skills and/or qualifications

Ability to Relocate:

• Taunton, MA 02780: Relocate before starting work (Required)

Work Location: In person