Administrative Assistant

ABOUT THE JOB

Movi Communications is seeking an Administrative Assistant to support the CEO and other members of the company. The desired candidate must have strong organizational and communication skills with the ability to balance an array of administrative and personal tasks. This person should be bilingual in English and Spanish and have an interest in growing within the operations and/or financing department.

Please send resume's to assistant@movicoms.com

ROLES & RESPONSIBILITIES

• Manage CEOs daily schedule including calendar, travel, and scheduling meetings, independently or as directed, taking notes on meetings and calls.
• Arrange travel accommodations (domestic & international), including flights, hotel, ground transportation, etc. for CEO and employees when needed.
• Manage special requests and related duties including running personal & administrative errands as needed.
• Perform personal tasks as needed, ie coordinating personal/family schedule, travel, activities, occasional school pick-up/drop-off, among other categories.
• Work closely with the Operations and Finance department with necessary Spanish translations, invoice tracking, and overall administrative support.
• Assist in managing expense reports, receipts, expense tracking on a monthly basis.
• Manage the office with maintaining inventory, purchasing office supplies, technical support, etc.
• Maintain a high level of discretion and confidentiality in all business and personal matters.

QUALIFICATIONS

• Minimum 1 year of administrative or personal/executive assistant experience.
• Excellent communication skills in Spanish, both written and verbal. You will be communicating with the team in both Spanish and English on a daily basis.
• Previous experience with calendar management, scheduling, and meeting coordination. As well as travel arrangements and bookings.
• Experience with Google Workspace (sheets, docs, and slides)
• Must have a reliable mode of transportation with a valid driver’s license.
• Ability to work on assignments of moderate difficulty, requiring judgment in resolving issues or in making recommendations.
• Ability to work with limited instruction on daily work.
• Proven problem-solving skills in dealing with challenging deadlines.

This is an in-person position, working five days of the week in the Brentwood area.

Job Type: Full-time

Pay: From $45,000.00 per year

Benefits:

• Health insurance
• Paid time off

Schedule:

• 8 hour shift

Application Question(s):

• Do you have a valid driver's license and reliable mode of transportation?
• Are you comfortable communicating in Spanish with the ability to both read and write it?

Experience:

• Personal assistant: 1 year (Preferred)

Work Location: In person