Administrative Assistant

Role Summary:
As the Administrative Assistant, you will directly report to the Plant Director, playing a pivotal role in supporting a diverse range of non-operational and administrative functions within our facility. Your key responsibilities will include managing administrative aspect of the facility and supporting operations team in reporting and distributing the metrics as well as other non-operational communication to the campus. Your collaborative efforts with teams such as Order Management/planning, Manufacturing/Plant Management, and Safety will be critical in supporting plant's operational goals.
Flowserve offers competitive pay, annual bonuses, medical benefits on day 1, generous paid vacation time, paid holidays, 401(k) and many other excellent benefits!
This position is a first shift Monday to Friday.
Responsibilities & Requirements:

• Generate daily, weekly, and monthly reports of various operational performance data and metrics to support accountability meetings and day-to-day responsibilities and communicate Operational performance to management on weekly and/or monthly basis.
• Support Site leader in managing the site's admin work such as working on basic financial reports, Operations reports, and managing the admin related work.
• Support Order Management/planning team in order processing, follow up and report generation and distribution as needed or ad hoc basis.
• Support Manufacturing/plant manager in creating and distributing the reports for day-to-day performance and weekly management of the plant. This also includes making presentation with the data available.
• Manage the basic office supplies for the plant and/or including visitor management/co-ordination to the facility.
• Manage Operations headcount reports for the Site leader.
• Support the Plant Safety goal through writing instructions in conjunction with safety manager.
• Create Req into the SAP for the Kalamazoo facility related to the indirect buys.
• Manage the infrastructural needs for the plant to facilitate the meetings that are held at the plant level by visitors within the operations team.
• Maintaining monthly active log for the Operations groups for status on Site Safety Modules and 6S audits and safety related support to keep site safe for all employees.
• Back-up for Site contact/administrator for training in Kalamazoo, included logistics, hotels, food, training materials, etc.
• Provide customer support to commercial teams as needed, including but not limited to, relaying the status of orders status, answering questions by utilizing SAP, and/or other resources as needed.
• Provide accurate and responsive support through administrative duties for Operations by answering phones, directing communication, and updating spreadsheets, reports and logistical responsibilities as needed.
• Development and use of analytical tools and best practices to improve job efficiency.

• Update and document work instructions, Operational directives, Charts, training documentation,
• Learn proficiencies in SAP, PLM, and other tools to support the operations and engineering team to drive plant PDBL down.

Preferred Experience / Skills:

• Verbal Communication - Uses clear and effective verbal communication skills to express ideas and request actions.
• Planning and Organizing - Works with guidance to plan, organize, and prioritize activities to efficiently meet business objectives .
• SAP and PLM knowledge and experience a plus
• HS Diploma / GED and 5-7 years relevant experience