Administrative Assistant

POSITION SUMMARY:

The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

OUR CULTURE:

At the YMCA of Montclair, we strive to be the Employer of Choice, provide World-Class Service, and be the Charity of Choice. Our goal is to be a place where employees are empowered and excited to come to work. All staff ensure that members experience customer centric, individual attention each day. We strive to be the preferred partner collaborating with others, identifying, and meeting our community needs.

ESSENTIAL FUNCTIONS:

• Provides administrative support to ensure efficient operation of the office.
• Answers phone calls, schedules meetings and supports visitors.
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
• Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
• Exhibits polite and professional communication via phone, e-mail, and mail.
• Supports team by performing tasks related to organization and strong communication.
• Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.
• Provides information by answering questions and requests.
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies.
• Adheres to policies related to boundaries with members, volunteers, staff, and participants.
• Attends required Abuse Risk Management training and adhered to procedures related to managing high-risk activities and supervising members and participants.
• Reports suspicious or inappropriate behaviors and policy violations and follow mandated abuse reporting procedures.

LEADERSHIP COMPETENCIES:

• Collaboration
• Functional expertise
• Program/Project management

QUALIFICATIONS:

• High school diploma or equivalent education required.
• 3 years of Administrative Assistant experience
• Knowledge of appropriate software including Microsoft Word, Excel, and Outlook, Microsoft PowerPoint, and Adobe Acrobat
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Proficient in Microsoft Office Suite or related software.
• Must have a CPR/AED and First Aid Certification OR get certified within 90 days of employment.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently.

WORK ENVIRONMENT & PHYSICAL DEMANDS:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

COMPANY BENEFITS:

Benefits include complimentary YMCA membership; accrued PTO; enrollment in the Y’s retirement program (must complete 1000 hours within 2 years of service) with 12% of salary contributed by the Y; a rewarding career with professional growth and advancement opportunities; a challenging and fun work environment with creative and talented individuals.

HOURLY PAY RATE: $18

WORK SCHEDULE: Monday to Friday, 10 am to 3 pm