Administrative Assistant

About Us:
HydroGeo Environmental is a reputable environmental and geological consulting firm dedicated to providing top-notch services to our clients in both the public and private sectors. We specialize in underground storage tank closure, soil and groundwater remediation, geophysical surveys, groundwater supply, and general environmental consulting (Phase I/II ESAs, soil evaluation, etc.). As we continue to grow, we are seeking a dynamic and self-motivated Administrative Assistant to join our team.

Role Overview:
We are looking for a proactive Administrative Assistant who can thrive in a fast-paced environment and is passionate about contributing to the success of our team. The ideal candidate will be detail-oriented, organized, and possess excellent communication skills.

Responsibilities:

• Efficiently manage administrative tasks including filling forms, booking travel arrangements, filing documents, and assisting with marketing efforts.
• Handle incoming calls and web-based inquiries, providing excellent customer service to clients and subcontractors.
• Keep project and proposal logs up-to-date
• Assist in filing VA 811 (formerly Miss Utility) tickets.
• Manage insurance documentation.
• Check the PO box weekly, depositing checks as needed.
• Order and maintain office and field supplies to ensure smooth operations.
• Provide general project support, including scheduling onsite work and transcription of field notes.
• Must have a valid driver's license and means of transportation for occasional errands.
• Proficiency in Microsoft Office suite, particularly Excel and Word, is essential for this role.

Requirements:

• Proven experience as an Administrative Assistant or similar role.
• Proficiency in MS Office applications, particularly Excel and Word.
• Strong organizational and multitasking skills with the ability to prioritize tasks.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively in a team environment.
• Flexibility to adapt to changing priorities and work schedules.
• Attention to detail and problem-solving abilities.
• A positive attitude and willingness to learn.

How to Apply:
If you meet the qualifications and are excited about the opportunity to join our team, please submit your resume and a cover letter detailing your relevant experience and why you are the ideal candidate for this position. We look forward to hearing from you!

Note:
This is a part-time, in-person position with a flexible work schedule. Candidates must be available to work during standard business hours.

Job Type: Part-time

Expected hours: 16 – 24 per week

Benefits:

• Flexible schedule
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement

Schedule:

• Monday to Friday

Ability to Relocate:

• Charlottesville, VA 22901: Relocate before starting work (Required)

Work Location: In person