Address
Form of work
SalaryHow to Apply:
Applications are submitted online until the position is filled and/or the posting is closed. After reviewing this job announcement, please click on the link at the bottom of the page to apply online. A resume is required with the application. Further instructions on submission of documents are available in the online application. A resume may not be substituted for an application.
Associates Degree in related field
AND
Two (2) years of full-time clerical experience.
OR
Any acceptable equivalent combination of experience and training
Education & College Transcripts
If you are claiming college education to meet minimum requirements or as a part of your application, including supplemental questions, you must submit or attach a copy of your official college transcripts for your claim to be accepted. Unofficial Transcripts will not be accepted.
Condition of Employment
It is the policy of Allegheny County that in order to receive a final offer of employment, candidates must successfully pass a background check, which includes verification of Allegheny County Real Estate Tax status.
Employment Type
- Full-Time, Entry Level.
- This position is contingent upon grant funding
Relevant Experience
You will receive a score based on the experience you report on your application for employment. It is therefore important that you provide complete and accurate information. Failure to do so may delay the processing of your application or result in a lower than deserved score or disqualification. Call our Office of Human Resource Management if you have any questions.
Who is Eligible
Applications will be accepted from certified Merit System employees of the Allegheny County Health Department and outside candidates who possess the experience and training listed in this announcement and who are capable of performing the duties of this position.
Weights
- Minimum Requirements - 60%
- Relevant Skills & Certifications - 40%
Allegheny County Civil Service Employees (Non-ACHD)
Regular or probationary employees of County Departments currently in this classification, hired under a State Civil Service System, who apply for this position will not be considered as Open Competitive applicants. Those employees selected for transfer to the Allegheny County Health Department will be considered to have resigned their Civil Service status from the Department in which they are currently working and will be required to complete a probationary period with the Health Department. Please refer to Instruction Sheet for proper completion of Allegheny County Employment Application Form.
This announcement may be modified, amended or canceled by the Allegheny County Health Department at any time.
Purpose
To establish open competitive and promotional eligible lists for use in making merit system appointments in the Allegheny County Health Department. The list will contain the names of successful candidates ranked in the order of final earned ratings. The list will be in effect for one (1) year unless previously exhausted or superseded.
In the ranking, open competitive applicants qualifying for Veteran’s Preference receive an additional ten points on the final earned rating. Form DD-214 must be attached to the application form for consideration for Veteran’s Preference. Determination of Veteran’s Preference is made in accordance with State Civil Service Policy.
If you are claiming veteran's preference, then proof of eligibility; DD-214 Form or other comparable military document must be submitted for initial claim. The document must show dates of entry and separation and character of service.
Credit for a degree or college coursework can only be accepted from an official transcript submitted directly from the college or university to Allegheny C0unty Health Department.
Reasonable Accommodations Statement
To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.
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Position Summary:
This is a varied administrative secretarial position serving the needs of the Director of the Office of the Health Department. It requires the ability to work with staff both at the clerical and professional level while establishing cooperative working relationships with outside agencies. It involves the use of independent judgment and action, and the responsibility of serving as an intermediary for a department head while carrying out administrative duties. The incumbent acts with authority on office management functions and is required to plan and implement program services, and perform various administrative, financial, budgetary and personnel relations that are supportive for the efficient operation of the Office of the Health Department. Work is performed independently or in accordance with instructions from the Director.
Overview:
Fringe Benefits
- Paid holidays, personal days, vacation and sick leave benefits, medical coverage and dental benefits, a retirement plan, life insurance and a deferred compensation plan after eligibility requirements have been met.
Perks Working for ACHD
- Professional growth through training opportunities (CPR, First AID, Public Health Preparedness, Dignity and Respect, Points of Dispensing, and more); ability to advance in county system; job security; meaningfulness in daily work derived from public service; eligible for federal loan forgiveness; organizational commitment to ACHD’s mission to protect, promote, and preserve the health and well-being of all Allegheny County residents, particularly the most vulnerable.
Duties:
- Drafts and types various documents and correspondence.
- Creates spreadsheets as required.
- Answers telephone and office reception requirements.
- Manages with discretion the calendar of the Director.
- Schedules and prepare all materials for executive level meetings including the Board of Health .
- Handles complaints, problems and inquiries.
- Processes with discretion incoming mail and electronic mail for the Director.
- Channels and properly dispenses inquiries.
- Oversees, troubleshoots, and operates all necessary office equipment.
- Manages office related projects as directed.
- Performs other related duties as assigned.
Knowledge, Skills, and Abilities
Knowledge of:
- Microsoft Office (Word, Excel, Outlook, Access, PowerPoint)
- LegalEdge and CPCMS
- Advanced clerical and secretarial skills
- Office machinery (copier, fax, scanner, shredder, telephone, etc.)
Skill in:
Ability to:
- Adhere to confidentiality policy and guidelines
- Communicate effectively both verbally and in writing
- Compose correspondence with only general instruction
- Interact and exchange information professionally with supervisors, co-workers, contractors, consultants, governmental entities, and others
- Work independently, meet deadlines and prioritize assignments
Residency: Allegheny County within 1 year.
Veterans' Preference: Will be awarded to eligible candidates.
