Administrative Assistant

LOGZONE is a premier Small Disadvantaged Business (SDB), and a Veterans Administration-Certified Service-Disabled Veteran-Owned (SDVOSB) firm. Since 2007, LOGZONE has provided services in Logistics and Materiel Management, Facilities Operations and Maintenance, Integrated Logistics Support and Planning, and Medical Support. We strive to provide quality support services throughout the project life cycle. Our ability to remain a responsive resource to our customers and partner companies has allowed us to earn their trust and build positive relationships through performance. We are looking for qualified candidates with the same vision to succeed!

Job Duties:

• E-filing documents/correspondence; Responding to service calls via phone/email/text.
• Utilization of NCMMS - Responsible for receiving, processing, distributing, and ensuring compliance of mechanical/custodial service requests including use of the NCMMS.
• Ordering supplies and service for all the buildings.
• Laminating for signage.
• Support property managers in the management of system maintenance (i.e., fax machine, copier, scanner, office printer, labels, etc.)
• Maintaining and updating team and property manager(s) calendars.
• Update team drive documents and sheets.
• Schedule and track GOV maintenance.
• Attend and take meeting minutes when requested.
• Collaborate with property managers on formulating meeting agendas.
• Creating meeting invites and virtual meetings.
• Assist Property managers in scheduling site visits and inspections.
• Update and retrieve documentation in LMT, Kahua, GREX and REXUS.
• Assist Property managers with updating occupancy agreements - OA tool and Occupancy Profiles.
• Assist property managers with service contract and project clearances.
• Enter and follow up on IT service calls for the field office.
• Order IT related items for the field office.
• Submit requests for building drawing (DARTS).
• Submit updates to building drawings based on completed projects.
• Enter Micro purchase requests
• Collect and submit invoices.
• Assist property managers with RWAs – RETA.
• Receive and distribute mail and packages.
• Send packages and mail.
• Receptionist duties such as answer phones, respond/receive phone messages, and greet clients. .
• Process Key card applications, issue cards, fobs process, test and update spreadsheet
• Other administrative duties as requested by the Supervisory Property Manager
• Developing and maintaining a current Procedures Manual. The Contractor shall provide a written Procedures Manual covering the key tasks or functions performed by the administrative services positions for both current and back-fill employees. Additional procedures will be developed for special projects that are performed by these positions on a continual basis. The Manual will be used as both a training document for back-up employees, as well as reference document for the current staff

Education and Experience:

• Advanced knowledge and proficiency in Microsoft Office products.
• Effective communication skills (both written and verbal).
• Resourcefulness, initiative and skill to function in a fast-paced environment.
• Attention to detail in goal/task accomplishment with minimal supervision.
• Professionalism and the ability to interact effectively with others.19
• Ability to meet planned and unscheduled deadlines in a timely manner.
• All contract personnel will be required to undergo a background suitability clearance (HSPD-12) by GSA, prior to work and maintain this suitability clearance.
• All personnel shall be able to work independently. Adequate supervision shall be provided by the Contractor to ensure successful performance under this contract.
• Contractor shall ensure that the Government only pays for actual hours worked under this effort, i.e. contract employee in each location, every day that the facility is open for business.
• Minimum Qualifications: Two (2) or more years in an administrative capacity, preferably with a Government Agency or Contractor

LOGZONE is an equal opportunity employer. We encourage diversity in our workforce. LOGZONE provides equal employment opportunities to all applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws, or any other factor protected by law. If you require a reasonable accommodation to apply for a position with LOGZONE through our online applicant system, please email careers@logzoneinc.com for assistance. Minorities, females, disabled and protected veterans are urged to apply. LOGZONE is a VEVRAA Federal Contractor.