Hr Administrative Assistant

HR ADMINISTRATIVE ASSISTANT

JOB SUMMARY:

The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

DUTIES/RESPONSIBILITIES:

· Must perform all duties and activities in a manner that is aligned with our company values: Integrity, Humility, Innovation, Open to Change, Collaboration, Excellence and Customer Focus.

· Highly skilled user of Microsoft Office 365 including, but not limited to; Word, Excel, Power Point, Share Point, and serves as subject matter expert for documentation system management, presentations, teams-collaboration, etc.

· Recruits, interviews and facilitates the hiring of qualified job applicants for open positions; collaborates with departmental managers to understand skills and competencies required for openings.

· Implements new hire orientation and employee recognition programs.

· Will provide backup for payroll.

· Administration of training records and use of learning management systems.

· Welcomes and directs visitors and clients.

· Schedules and organizes appointments; takes notes during departmental meetings.

· Maintains electronic (and paper) filing systems as assigned.

· Will assist EHS department with file management, program retention.

· Coordinates all in-coming/outgoing mail including certified/registered mail.

· Retrieves information as requested from records, email, and other related documents; prepares written summaries of data when needed.

· Prepares agendas and schedules for meetings.

· Maintains office supplies including ordering.

· Performs other related duties as assigned.

REQUIRED SKILLS/ABILITIES:

· HR / EHS knowledge is preferred.

· Excellent verbal and written communication skills.

· Excellent interpersonal and customer service skills.

· High Proficiency in Microsoft Office Suite and related software.

· Excellent organizational skills and attention to detail.

· Creative and proficient with developing basic marketing materials (print/social media)

· Ability to work independently.

EDUCATION AND EXPERIENCE:

· High School Diploma: Associates degree or higher in Business Administration is preferred.

· Three to five years of experience in an administrative role, preferably supporting Environmental, Health & Safety and Human Resources.

PHYSICAL REQUIREMENTS:

· Prolonged periods sitting at a desk and working on a computer.

· Must be able to lift up to 40 pounds at times.

TRAVEL REQUIREMENTS:

N/A

Job Type: Full-time

Pay: From $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Work Location: In person