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Form of workJob Location: Bluffton, IN
Summary:
Responsible for performing a wide range of administrative and office support activities for the office to facilitate the efficient operation of the office.
Responsibilities:
- Coordinate visits to the office
- Greet and direct visitors and clients
- Schedule and coordinate meetings, appointments, for the office
- Answer, screen, and transfer inbound phone calls
- General clerical duties including photocopying, fax, mailing, and preparing presentations
- Maintain electronic and hard copy filing system
- Inventory management and replenishment of office supplies for the organization
- Troubleshoot copier issues and call for service if necessary
- Retrieve documents from filing system
- Run local errands as needed
- Handle requests for information and data
- Resolve administrative problems and inquiries
- Prepare written responses to routine inquiries
- Prepare and modify documents including correspondence, reports, drafts, memos, and emails
- Provide administrative support at the direction of the HR Lead
- Prepare agendas for meetings and manage schedules
- Record, compile, transcribe, and distribute minutes of meetings
Minimum knowledge, skills and abilities required to successfully perform major duties/responsibilities:
- Excellent communication skills - written and verbal
- Strong ability to prioritize, plan, and organize
- Able to assess and anticipate problems and provide solutions
- Ability to gather and monitor information
- Excellent attention to detail and accuracy
- Requires flexibility, adaptability, multi-tasking, and customer service orientation
- Must be a team player and provide support to numerous individuals/departments
- Maintain consistent confidentiality
- Professional presentation and representation of the organization
Physical Demands and Work Environment
- The employee is frequently required to stand and walk. The noise level in the work environment is usually moderate to loud.
Minimum Education and Experience Requirements:
- Associate's degree, higher education or specialized administrative training preferred.
- Minimum 2 years of administrative experience in a professional environment supporting a Leadership Team, or Senior level Management required.
- Proficiency with MS Outlook, Excel, and PowerPoint required.
- Ability to prioritize in a fast pace, constantly changing environment.
- Knowledge of SAP is preferred.
- Experience working in/with Manufacturing / Supply Chain is preferred.
