Administrative Assistant & Receptionist

Job Location: Bluffton, IN

Summary:

Responsible for performing a wide range of administrative and office support activities for the office to facilitate the efficient operation of the office.

Responsibilities:

• Coordinate visits to the office
• Greet and direct visitors and clients   
• Schedule and coordinate meetings, appointments, for the office
• Answer, screen, and transfer inbound phone calls
• General clerical duties including photocopying, fax, mailing, and preparing presentations 
• Maintain electronic and hard copy filing system
• Inventory management and replenishment of office supplies for the organization
• Troubleshoot copier issues and call for service if necessary
• Retrieve documents from filing system
• Run local errands as needed
• Handle requests for information and data
• Resolve administrative problems and inquiries
• Prepare written responses to routine inquiries
• Prepare and modify documents including correspondence, reports, drafts, memos, and emails
• Provide administrative support at the direction of the HR Lead
• Prepare agendas for meetings and manage schedules
• Record, compile, transcribe, and distribute minutes of meetings

Minimum knowledge, skills and abilities required to successfully perform major duties/responsibilities:

• Excellent communication skills - written and verbal
• Strong ability to prioritize, plan, and organize
• Able to assess and anticipate problems and provide solutions
• Ability to gather and monitor information
• Excellent attention to detail and accuracy
• Requires flexibility, adaptability, multi-tasking, and customer service orientation
• Must be a team player and provide support to numerous individuals/departments
• Maintain consistent confidentiality
• Professional presentation and representation of the organization

Physical Demands and Work Environment

• The employee is frequently required to stand and walk. The noise level in the work environment is usually moderate to loud.

Minimum Education and Experience Requirements: 

• Associate's degree, higher education or specialized administrative training preferred.

• Minimum 2 years of administrative experience in a professional environment supporting a Leadership Team, or Senior level Management required.
• Proficiency with MS Outlook, Excel, and PowerPoint required.
• Ability to prioritize in a fast pace, constantly changing environment. 
• Knowledge of SAP is preferred.
• Experience working in/with Manufacturing / Supply Chain is preferred.