Administrative Assistant, Nys Public Employees Federation / Seiu

NYS Public Employees Federation
Administrative Assistant
New York City
NYS Public Employees Federation (PEF) is a labor union representing over 50,000 professional, scientific, and technical workers in NYS government. Members include healthcare, education, corrections and supervision, youth services, direct care, and other professional titles.
Position Summary:
Under the supervision and direction of the Regional Director of Field Services, the individual will provide confidential clerical support services as needed. Acts as general office manager and supervises administrative staff for one or more field offices and is responsible for independent work on special projects related to the operations of one or more field offices.
Qualifications:

• Minimum of three years as an Administrative Assistant.
• At least one year of supervisory experience needed.
• Graduate of a business or community college preferred.

Successful candidate must demonstrate:

• Excellent written and verbal communication skills.
• Ability to work independently and in a team environment.
• Strong computer skills (Microsoft Office Suite: Outlook, Word, Excel, and PowerPoint).
• Strong organizational skills including time management and attention to detail.

Job Duties:

1. Assisting the Regional Director of Field Services with the management of the offices under his/her supervision.
2. Supervise the administrative staff (e.g., review, approve or deny leave requests; review time sheets; assign work; monitor new hires performance and complete probationary reports; monitor employee performance and counsel or implement disciplinary actions when needed) in the offices that report to the Regional Director of Field Services.
3. Procure and direct temporary administrative personnel for field offices when necessary.
4. Assist the Regional Director of Field Services with special projects.
5. Perform confidential administrative assignments for the Regional Director of Field Services.
6. Performs routine administrative assignments. (e.g., Answer phone, provide, and receive information; type letters, narratives and statistical reports, minutes, agendas etc.; compose and prepare routine correspondence for signature; establish and maintain a variety of files and records; maintain control files of ongoing projects; receive and resolve membership complaints; coordinate some office functions with other PEF departments and/or offices; arrange for meetings and conferences and may take notes at meetings and conferences.).
7. Administer petty cash account in assigned office and oversee accounts in other offices under the supervision of the Regional Director of Field Services.
8. Perform other duties as assigned by the Regional Director of Field Services.
9. Consistent and reliable attendance.

Salary and Benefits:
Salary: $49,701.00 (minimum) to $63,284.00 (maximum)
* Negotiable based on experience
PEF offers excellent benefits such as:

• Health, dental, and vision insurance
• Group Paid Life and Long-Term Disability Insurance
• 401-k with Profit Share
• Pension Plan through SEIU
• Paid holidays, vacation, sick, and personal time

Interested individuals are invited to submit their resume by e-mail to HR@PEF.org