Administrative Assistant

at Idaho Division of Human Resources in Coeur d'Alene, United States

Job Description

Administrative Assistant

Posting Begin Date: 2024/03/13

Posting End Date: 2024/03/20

Category: Administrative Asst

Sub Category: Office and Administrative Support

Work Type: Temporary

Location: Coeur d'Alene, ID, United States

Minimum Salary: 17.00

Maximum Salary: 18.00

Pay Rate Type: Hourly

Description

Applications will be accepted through 4:59 PM MST on the posting end date.

Are you interested in working for an award-winning state agency with a Constructive Culture? Idaho Transportation Department (ITD) is has defined a Constructive Culture as a results-driven work environment where all employees treat each other with respect, develop themselves personally and professionally, support team efforts, and are accountable for their actions. Many efforts including leadership coaching and training are taking place to grow ITD's Constructive Culture. This opening may be your opportunity to use your knowledge and skills and to also help promote a Constructive Culture at ITD. Idaho Transportation Department (ITD) is recruiting for a temporary Administrative Assistant to join our Administrative team in our District One office located in Coeur d'Alene, ID. The selected candidate could work up to 40 hours per week depending on their availability and the current workload. This position could be the perfect career opportunity if you have excellent interpersonal skills and enjoy working in a fast-paced, detail-oriented environment. JOB RESPONSIBILITIES: Customer Service:

+ Maintain consistent and reliable performance and attendance

+ Answer/Transfer/Take Message for Phones

+ Greet Customers/Escort Customers

+ Order Admin Supplies and restock

+ Provides administrative support and coordination for all district activities.

+ Responds to inquiries and explains department services, policies, procedures, and rationale for decisions to customers.

Accounts Payable/Cash Receipts:

+ Review and Enter accurate Payments into Financial System

+ Work with vendors to solve payments issues/credits/past due balances

+ Prepare bank deposits

+ Process transactions via telephone

+ Run daily reconciliations

+ Review employee reimbursement voucher for policy/procedure compliance prior to approval

Ensure travel expense receipts are received for financial coding/review/approval in accounting system

Other Duties:

+ Provide assistance to departments on questions related to administrative functions.

+ Special projects as assigned.

+ Coordinate catering for department functions.

+ Duties as assigned by District Business Manager

SOME KNOWLEDGE OF:

+ Financial record keeping

GOOD KNOWLEDGE OF:

+ Office support functions including word processing, filing, composing a variety of business documents and reception

+ Gathering and compiling data

+ Balancing and coordinating a workload for multiple projects

EXPERIENCE:

+ Composing official correspondence, reports, research papers and other complex documents

+ Taking minutes

+ Providing administrative support to an administrator, director, or senior staff member

+ Designing manual & automated record management systems

+ Using Microsoft Excel

+ Using Power Point

+ Using Microsoft Word, Outlook and Excel

+ Answering multi-line phone

EEO/ADA/Veteran:

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email[email protected].

Preference may be given to veterans who qualify under state and federal laws and regulations.

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