Administrative Assistant (Level 3/Level 4)

Northrop Grumman's Aeronautics Systems Sector is currently seeking an Administrative Assistant 3 to support our Iuka, MS Location.

Performs normal office functions such as setting up and maintaining files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail. Reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures. Gathers, compiles and reports on information relevant to supervisors assignment. May take and transcribe dictation.

Key Responsibilities:

• Proactively manage calendars for assigned staff. Prioritize and schedule meetings, handle quick turn requests, monitor and act upon upcoming needs, and resolve frequent schedule conflicts.
• Support reporting and presentation requirements. Collect and summarize data, prepare draft documents, plan and schedule reviews, and facilitate complete and timely submissions.
• Make domestic and international travel arrangements and process expense reports in a timely manner for assigned staff.
• Attend staff meetings, publish agendas and follow-up on action items.
• Arrange and execute support for a variety of internal and external on-site meetings, including conference room reservations and catering.
• Respond to a wide variety of employee requests, provide direct support and/or resource referrals as appropriate.
• Manage and/or support special projects as assigned
• Provide back-up support for other administrative staff as needed.
• Greet employees and visitors in a courteous and friendly manner.
• Check visitor identification, issue visitor badges, and record visitors’ arrival and departures times.
• Receive, sort, and deliver incoming mail; facilitate outgoing mailings and the shipping of business items.
• Provide inventory oversight and ordering/purchasing support for office supplies.

This position may be filled as either a Level 3 or Level 4 dependent on qualifications of candidate.

Basic Qualifications:

Level 3:

• High School diploma or equivalent and a minimum of 4 years professional experience as an Administrative Assistant or performing administrative work
• Proficient in MS Office Suite (Word, Excel, Outlook and PowerPoint)
• Ability to obtain and maintain a DoD Secret Security Clearance

Level 4:

• High School diploma or equivalent and a minimum of 6 years professional experience as an Administrative Assistant or performing administrative work
• Proficient in MS Office Suite (Word, Excel, Outlook and PowerPoint)
• Ability to obtain and maintain a DoD Secret Security Clearance

Preferred Qualifications:

• Strong interpersonal, communication and organizational skills
• Proactive, highly motivated and adaptable, with excellent organizational skills including the ability to juggle multiple tasks, changing needs, and competing priorities
• Strong ability to multi-task with competing priorities in a positive manner
• Experience in planning, coordinating and overseeing catering for corporate meetings
• Strong proofreading and document preparation skills
• Ability to exercise good judgment while demonstrating flexibility and agility, prioritizing multiple tasks with competing deadlines, managing schedule conflicts, and providing excellent follow-through
• Demonstrates outstanding verbal, interpersonal and written communication skills
• Familiarity with Northrop Grumman (NG) policies and procedures
• Familiarity with NG systems (Concur, iBuy, and other NG tools)
• Advanced proficiency in business and travel expense system (Concur, Edge, or similar) with complex, frequently changing travel

What We Offer:

At Northrop Grumman, we are on the cutting edge of innovation - building the next generation of sophisticated aircraft to protect our country. Our diverse portfolio of programs means there are endless paths to cultivate your career. We are well-known for our inclusive, family environment, phenomenal learning opportunities, and exposure to a wide variety of projects and customers. We also offer exceptional benefits/healthcare, a great 401K matching program, and 14 Employee Resource Groups inclusive of all employees!

Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for most positions.